International Student Visa

Upon ArrivalUpon receiving your letter of offer:

► Log in to Graduate Admission Application System (GUEST) at http://guest.ukm.my and confirm on your acceptance.

► Please email to the UKM Academic Management Centre at akad@ukm.edu.my for any enquiry.


Visa & Immigration

International students who wish to study fulltime at any educational institution in Malaysia MUST apply for a Student Pass. This is a requirement of Regulation 13 of the Immigration Regulations 1963. The application and the approval to study in Malaysia MUST be obtain before entering Malaysia.

Conversion of an existing Social Pass (Tourist Visa) to Student Pass STRICTLY NOT ALLOWED. For further information please refer to this website: https://educationmalaysia.gov.my/

Useful link:

1) https://educationmalaysia.gov.my/visa-new-application/#study
2) https://educationmalaysia.gov.my/visa-new-application/#eligibility
3) https://educationmalaysia.gov.my/visa-new-application/#faq
A student is required to submit the necessary document for Visa Approval Letter (VAL) application 2 MONTHS before entering Malaysia.

Visa Approval Letter (VAL) and Requirement
All new international students must be issue with a Visa Approval Letter (VAL) before arriving in Malaysia. The application process may take around 4 – 6 weeks subjected to the Malaysia Immigration Department approval. Students are advised to submit the applications as early as possible after received the letter or offer and before the below deadlines.



► After student confirmed an acceptance to the offer through the GUEST system, UKM will email a guideline for the VAL application information.

► Application documents will be ganerated by UKM to the EMGS STARS system

► Student will receive an instruction for the VAL application payment via email. Proof of payment made by student must be sent to val@ukm.edu.my.

► Track an application status through https://visa.educationmalaysia.gov.my/emgs/application/searchForm/?___SID=U


Upon receiving VAL
► Once the candidate received the VAL, kindly proceed to the stated Malaysian embassy in the VAL for application of Single Entry Visa (SEV).

► Upon receipt of SEV, the candidate can make arrangement to come to Malaysia.

► The Malaysia Immigration Department at the entry point (airport) will grant a special pass for 30 days by providing the offer letter, VAL and SEV.

Obtain the Student Pass (Multiple Entry Visa)
► The candidate must attend to UKM Health Centre for post arrival medical examination within 7 working days upon arrival in Malaysia.

Address:

Pusat Kesihatan Universiti
Universiti Kebangsaan Malaysia
43600 UKM Bangi, Selangor.
Tel: 03-8921-5087

Operating hours

Monday – Thursday
7.30 AM – 1.00 PM
2.00 PM – 5.30 PM

Friday
7.30 AM – 12.15 PM
2.45 PM – 5.30 PM

Saturday, Sunday and Public Holiday: Closed

► The candidate must submit the post-medical report and original passport for a student pass sticker endorsement to the International Student Service Division, level 7, PUSANIKA building, UKM Bangi within 14 working days upon arrival.
While You Are HereHIP

UKM Student Interaction Day (HIP) provides an information about living in campus, services talk, facilities and studying at UKM and opportunity to meet a new international friends in campus. These include compulsory information sessions that will help you understand everything you need to know about your enrollment, safety, and life in UKM or your campus region.

For international students, you will receive information on attending the general university orientation activities that all new UKM students attend upon your registration day.


International Student Service Division, Centre for Academic Management, UKM

This division process international student / dependent pass applications and daily provide 30 queue numbers for students who wish to submit application for passes processing.

Location:

International Student Service Division (ISSD)
Level 7, PUSANIKA Building
Universiti Kebangsaan Malaysia
43600 Bangi, Selangor
Email : isc@ukm.edu.my
Telephone: +603 8921 4925 / 4927

Counter operating hours:
Monday – Thursday (8.30 am ~ 12.30 pm)



Visa and Immigration

New Student Pass (Multiple Entry Visa)
► The student must submit the passport for a student pass sticker endorsement to the ISSD 14 working days upon arrival after registration.

Checklist of New Application Student Pass

Form of Pass (UKM-SPKP-PHA-PK03-BO01)

Student Acknowledgement Letter


New Dependent Pass Application
► The student is advised to invite their dependent to Malaysia after the student obtained a valid student pass from Immigration Department Malaysia.

Checklist for New Dependent Pass Application

Form of New Pass (UKM-SPKP-PHA-PK03-B001)

Student Acknowledgement Letter



Student / Dependent Pass Renewal Application
► The student is advised to submit the application for student /dependent pass renewal 3 months before the expiry date. The delay of renewal application may cause the student to apply for special pass and incur extra cost.

► Once your passport is called for submission by EMGS, kindly submit your passport to ISSD as soon as possible.

► Kindly be informed that the student must obtain student pass before dependent is allowed to submit their passport for dependent pass.

Checklist for Renewal of Student Pass

Checklist for Renewal of Dependent Pass

Form of Renewal Pass (UKM-SPKP-PHA-PK03-BO02)

Student Acknowledgement Letter



Student / Dependent Pass Sticker Endorsement Application
► The student is required to apply for new passport if the passport validity is less than 13 months before renewing of student pass. Once the student received the new passport from their respective embassies, the student must apply for a new student pass sticker endorsement at the new passport.

Checklist for Student Pass Endorsement

Checklist for Dependent Pass Endorsement

Form of Endorsement Pass (UKM-SPKP-PHA-PK03-BO04)

Student Acknowledgement Letter



Student/Dependent Pass Cancellation
► Cancellation of student pass is required upon request on deferment for 1 semester or more from UKM, change courses, completed study, withdraw, terminated, change visa.

► Cancellation of dependent pass is required if the dependent need to change the visa such as from dependent visa to student visa, schooling visa, employment visa, return to home country. If the student required to cancel the student pass, dependent automatically must cancel the dependent pass.

Checklist for Student Pass Cancellation

Checklist for Dependent Pass Cancellation

Form of Shorten/Cancellation Pass (UKM-SPKP-PHA-PK03-BO03)

Student Acknowledgement Letter



Special Pass Application
► A special pass must be applied if the validity of passes is expiring less than 7 working days. Applicant must prepare for flight ticket in advance in case request from EMGS.

Checklist for Special Pass (Student)

Checklist for Special Pass (Dependent)

Form of Special Pass (UKM-SPKP-PHA-PK03-BO03)

Student Acknowledgement Letter



Health and Safety

You can live a healthy life at UKM by participating in our many sport and social activities, enjoying fresh food on campus and taking care in the sun and water. We also have medical centres with university doctors on campus, and are located near hospitals that can handle special illnesses and emergencies.

Address:

Pusat Kesihatan Universiti
Universiti Kebangsaan Malaysia
43600 UKM Bangi, Selangor
Tel: 03-8921-5087

Operating hours

Monday – Thursday
7.30 AM – 1.00 PM
2.00 PM – 5.30 PM

Friday
7.30 AM – 12.15 PM
2.45 PM – 5.30 PM

Saturday, Sunday and Public Holiday: Closed

Kindly proceed to Poliklinik UKM Kesihatan when the Health Centre is closed and bring along your student card.

Poliklinik UKM Kesihatan (24 Hours)
7G, Jalan 15/1B, Seksyen 15, 43650 Bandar Baru Bangi,Selangor



Your Safety

Malaysia is generally a safe place to live and study. But it is still important to know how to avoid danger, and who to ask for help. This is particularly important when you first arrive and are learning about a new place and way of life. Always make sure your personal belongings is within your eye sight.

The UKM Security team keeps students, staff and visitors safe on campus. You can help by knowing where you are and who is around you, planning your routes and transportation, and reporting unusual behavior to University Security. Learn more about campus security, including how to stay safe and how the university responds to emergencies.

For emergency on campus, kindly contact to UKM Emergency Call Center at 03-8921 4444
Before You Leave"Once the student complete / withdraw / terminate from
the university, the student must cancel the current
student pass in order to release the personal bond deposit
from Student Finance Unit, UKM"



Student/Dependent Pass Cancellation/Shorten
► Cancellation of student / dependent pass is required upon request on deferment for 1 semester or more from UKM.

Checklist for Student Pass Cancellation

Checklist for Dependent Pass Cancellation

Form of Shorten/Cancellation Pass (UKM-SPKP-PHA-PK03-BO03)

Student Acknowledgement Letter