Current Postgraduate Students

For academic calendar please click the following link:

Academic Calendar

 

All students are required to register every semester for the duration of his/her study. Students are required to pay tuition fees before being allowed to register. Students who are sponsored, please submit a copy of the sponsorship letter to the Student Finance Section, Bursary UKM.

Registration shall be made within the specified date and time.

Students may ask for delay or postponement of registration based on reasonable grounds. Written application must be sent to the Centre for Academic Management (PPA) within the period of the first four (4) weeks of each semester.

Students who fail to register during the offered semester/session without written approval from the Dean of the Faculty to postpone the registration, the offer of admission will be revoked.

All students are required to register their courses/thesis online at SMPWEB (http://www.ukm.my/smpwebat least one (1) week before the semester begins with condition that the study fee has been paid (current and outstanding fee).

Failure to register before the semester/session begins will result in the student getting the “Late Registration” status and a penalty of RM50 will be imposed and charged directly into students’ account.

Students who fail to register within four (4) weeks after the semester/session begins without written approval from the Dean of the Faculty to postpone his study will be given a status of “Dismissed Due to Failure to Register”.

Students who have been “Dismissed Due to Failure to Register” may appeal in writing to the Dean to continue his study within a period of not more than two (2) consecutive semesters with the imposition of application processing and late registration fine as prescribed by University.

Students who have submitted thesis for examination is required to register to maintain his status as a postgraduate student until the thesis examination is completed.

Students who have exceeded the maximum duration of studies and have not submitted their thesis/project report are required to apply for extension of duration of their studies from the Faculty at least four (4) weeks from the registration date. All application for extension of study  should be made using the Application for Study Extension form (UKM/PPPS/C/PO3/AK06/02).

Students who has health or other problems may apply for deferment of study from the Faculty at least four (4) weeks from the registration date. All application for deferment should be made using the Study Deferment Application Form (UKM/PPPS/C/PO3/AK06/01).

 Master of ScienceDoctor of PhilosophyMaster of Engineering
Mode of Study Research Research Coursework
Full Time2 - 3 years3 - 6 years1.5 – 2 years
Part Time3 - 4 years4 - 7 years2 – 4 years

Application may be made once throughout the period of study and made in writing to the Dean four (4) weeks from the date the semester begins.

Application to change the type of registration from full time to part time or vice versa may be made once throughout the period of study and made in writing to the Dean four (4) weeks from the date the semester begins. This application may only be made by Malaysian candidates attending the coursework, research and mixed mode of study.

Application may be made once throughout the period of study and made in writing to the Deans of both faculties two (2) semesters from the date of admission to the University. All application for the above should be made using the Change Type of Registration/Program/Mode Application form (UKM/PPPS/C/PO3/AK08/01).

Before 2019/2020 Session

All international students are required to complete and passed two (2) courses of Bahasa Melayu organised by the University.

  • LMCM1013 Malay Language as a Foreign Language I
  • LMCM1023 Malay Language as a Foreign Language II

Starting from Semester I 2019/2020 Session

All international students are required to complete and passed one (1) course of Bahasa Melayu organised by the University.

  • LMCM1083 Malay Language International Communication

Exemptions may be granted to students who have attended and passed an equivalent Malay Language course organized by other parties approved by the Senate. All application for course exemption should be made using the Course Exemption Application form (UKM/PPPS/C/PO3/AK07/01).

In each semester, students will be awarded grade as assessments. The standard of academic achievement and condition to continue studies are as follows:                     

Grade Point AverageAchievement StatusEligibility to Continue Studies
CGPA ≥ 3.00PassQualified
2.00 ≤ CGPA ≤ 3.00 Conditional PassProbation
CGPA < 2.00Failed and DismissedNot Qualified

Students shall achieve a CGPA of 3.00 in each semester and pass all courses as prescribed by the program. Students who received grade of C- and below are required to repeat the courses.

A student who does not improve his performance to at least a CGPA of 3.00 in his semester in which he had been given the “Conditional Pass” status, shall be dismissed from his study programme. A student will not be given a “Conditional Pass” status for two consecutive semesters throughout his study.

Student assessments under research mode are through candidate progress report, evaluation of presentation of research proposals, evaluation of monitoring seminars and oral examinations.

The candidate progress report needs to be submitted by the supervisor at the end of each semester. A student may be given a “Failed and Dismissed due to Academic Performance” status if the candidate obtains a progress report as follows:

a total of four (4) “with Reminder” throughout the period of study; or

a total of two (2) “with Warning” throughout the period of study; or

a combination of two (2) “with Reminder” and one (1) “with Warning” throughout the period of study; or

a “Failed and Dismissed” in any semester.

Students need to produce a thesis that will be assessed by the External Examiner and Internal Examiner. The student then needs to present and defend the thesis before the Oral Examination Committee.

All students under research mode are required to attend and pass the KKKF6003 Research Methodology course for graduation. Students are required to register the course by the end of the first year of their study. The purpose of the course is to provide new postgraduate students with basic skills in academic research and writing. Students are required to present their research proposals at the end of the semester.

Students who fail to fulfill the course requirements will obtain an “E” Grade for the course and required to repeat the course.

An effective monitoring process is essential to ensure students can complete their studies within the stipulated time and in compliance with all the conditions specified. Student progress can be monitored through several methods as follows:

(a) Preparation of Candidates Progress Report

Universiti Kebangsaan Malaysia (Graduate Studies) Regulations 2015 stipulate that a Main Supervisor or the Chair of the Supervisory Committee should produce a report on candidate’s progress to the Secretariat/Graduate Studies Committee every semester throughout the period of study.

(b) Supervisor-Student Meeting

Supervisor-student meetings should be conducted as follows:

at least four (4) times a month or as designated by the Graduate Studies Committee;

at least four (4) times per semester for part-time students;

at least once (1) per semester with the Supervisory Committee for the students who are supervised by a Supervisory Committee

at least once (1) per semester for students in the Industrial Doctoral route.

(c) Research Proposal Presentation Seminar

The seminar is organized at the end of the Research Methodology (KKKF6003) course where students who registered for the course are requested to present their research proposal. Two (2) evaluators in the related field will be appointed to assess students’ research proposal.

(d) Postgraduate Progress Presentation and Monitoring Seminar

The seminar is organized in each semester for students to present their research progress. Presentation will be conducted by Master students who are in their third semester of study and PhD students in their third and fifth semesters of study. Two (2) evaluators in the related field will be appointed to assess the students’ research progress.

(d) Research Final Presentation

The research final presentation should be made prior to submission of thesis/dissertation for examination. The final presentation must be approved by a supervisor.

(e) Usage of Log Book

Log book can be used to document student progress. The log book needs to be constantly updated with notes about matters discussed during the supervisor-student meeting. The information in this book can be used as a reference for supervisors to prepare the Candidate Progress Report. Faculty should provide every student with the log book. Both supervisor and student must sign the log book during each meeting.

All students shall write their thesis in Bahasa Melayu

Students may apply to write thesis / dissertation in English with the approval of the Dean. Application must be made in writing at the latest in the second semester (2) for Master candidates for the Master program and fourth semester (4) for candidates for the PhD program

Thesis writing must follow the UKM Thesis Writing Guidelines according to GAYA UKM. Templates can be downloaded from the Graduate Centre website through the following link:

GayaUKM

Maximum threshold for Master’s thesis should not exceed 60,000 words while thesis of doctorate program should not exceed 100,000 words.

Each student has to fulfil the publication requirements of the Faculty for graduation as follows:

Publication Requirment:

Before 2019/2020 Session

Field of ResearchMScPhD
All fieldsPublished one (1) Scopus/WoS indexed journal articlePublished two (2) Scopus/WoS indexed journal articles

Starting from Semester I 2019/2020 Session

Field of ResearchMScPhD
(a) Mechanical Engineering
(b) Manufacturing Engineering
(c) Chemical and Bioprocess Engineering
(d) Chemical Engineering
(e) Electrical & Electronics Engineering
(f) System Engineering
(g) Industrial Engineering & Management
Published one (1) Scopus/WoS indexed journal articlePublished two (2) Scopus/WoS indexed journal articles
(h) Built Environment
(i) Architecture
(j) Engineering Education
Published at least one (1) journal article from any of these categories:
(a) ERA/Scopus/WoS indexed journals
(b) Penerbit UKM and Faculty Journals or journals listed in Myjurnal-Malaysia Journal Management System from MyCite
(c) Chapter in Book Published by Wos listed publishers or Penerbit UKM/MAPIM
Published at least two (2) Scopus/WoS indexed journal articles

OR

at least one (1) Scopus/WoS indexed journal article AND one (1) journal article from these categories:
(a) Penerbit UKM and Faculty Journals
(b) Chapter in Book published by WoS listed publishers or Penerbit UKM/MAPIM

Graduate on Time or GOT is a recognition given to PhD students who graduated within 7 semesters of 42 weeks from the date of registration.

Seven (7) semesters or 42 months are counted from the date of registration until the date of graduation approved by the Senate. For candidates who convert from Master to PhD, the study period is calculated from the From the Master’s date of registration and not after the conversion.

Research misconduct is an act that violates research ethics such as fabrication, falsification or plagiarism in producing the writing of a thesis/dissertation, report, paperwork, assignment, and research findings. With reference to Universiti Kebangsaan Malaysia (Graduate Studies) 2015, the following are types of research misconduct:

Fabrication:

Creating data, recording or reporting data/results which do not exist

Falsification:

Manipulating the results of research or the process or changing or removing results data so that the research result does not reflect the actual result.

Plagiarism:

Taking ideas, process, findings writings, pictures or diagrams without referring to the original source of reference and recognising it as a result of their own work.

Regulation 30 (3) of Universiti Kebangsaan Malaysia (Graduate Studies) Regulations 2015 requires a plagiarism free check of thesis / dissertation submitted for examination using Turnitin software.

  1. Please update the Faculty of any changes in correspondence address, telephone no. and email address.
  2. Each student who registered starting from 2016/2017 session will be given official UKM email account yourmatricno@siswa.ukm.edu.my (for example P12345@siswa.ukm.my). All official announcements/information regarding your study in UKM will be sent to the official UKM email. You can activate this email account at ukm.my/speep/.The step-by-step on how to activate your siswa email address can be accessed through the following link:    https://appsmu.ukm.my/speep/usermanual.pdf
  3. Subscribe to the ‘siswazahfkab’ group mailing list for announcements on academic programmes and students activities. Please email to ictfkab@ukm.edu.my or nurfarah@ukm.edu.my to request your edu email to be included in the postgraduate mailing list.
  4. Check the Postgraduate Notice Boards and the Graduate Center website (ukm.my/pps) regularly.

Students can download the following forms in Student’s SMPWeb:

  1. Study Extension Application Form
  2. Study Deferment Application Form
  3. Change Supervisor Application Form
  4. Change Type of Registration/ Program/Mode Application Form
  5. Late Registration Application Form
  6. Course Exemption Application Form
  7. Academic Transcript Application Form