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Centre for Educational Extension

International Student Visa Procedures

Congratulations on your enrolment to Centre for Educational Extension (PKP), Universiti Kebangsaan Malaysia!

New Student Pass Application

Kindly be informed that International Students who have received their offer letter from PKP are required to apply for a Visa Approval Letter (VAL), as early as 3 months before the date of registration. Below are the required forms for International Student Visa Application, which contains all information such as document requirements, eVAL processing timeline and general information regarding entry into Malaysia :

  • New Application – For applicants who have never received any student pass from Malaysian institutes, those who intend to change their courses but currently holding a one-off student pass, and those who had previously studied in Language Centres. Please note that the applicant must not enter Malaysia during the processing. Download form.

  • Variation / progression – For applicants who have received student passes from previous higher education institutes. Download form.

  • Letter of Eligibility – For Iranian Students only. Download form.

Please ensure that you provide an active email address as PKP will use this medium to notify any issues regarding your application.

 

Other guidelines :

Note : a Visa is a document which allows you to enter Malaysia, while a Student Pass allows you to remain in Malaysia within the duration allowed.

 

Arrival in Malaysia

PKP will only accept your passport and post arrival medical report after you have completed your registration (same day). Therefore, you may arrange for your journey to Malaysia within 7 days before your registration date.

You are also encouraged to compare available transportation options to your preferred accommodation / PKP from KLIA / KLIA2. Please refer to the respective websites on these arrangements. You may also opt to use mobile apps for e-hailing services, as they offer competitive rates.

Student Pass Renewal For Existing Students

A student pass allows multiple entry and normally has a one (1) year validity. It is issued on an annual basis and renewal fees are to be paid by students. Renewal should be made as early as 3 months or at least 2 months before student pass expiry date, by submitting the hard copy of your renewal form and required documents. Please ensure that your current passport has an entry stamp to Malaysia. However, if there is none, please submit your old passport copy which has the entry stamp.

If your student pass duration is valid for more than 1 year (one-off passes), it is compulsory that you renew your iKad by submitting your academic transcript and attendance for your iKad and insurance renewal every year. Ikad renewal fees shall be borne by the student.

Please be reminded that overstaying is a serious Immigration offence.

Transferring Your Student Pass To New Passport (Endorsement Transfer)

Endorsement Transfer

If you have been issued with a new passport, you are required to transfer your student pass to the new passport. You may submit your old and new passport to PKP, and the charges shall be borne by student. Please note that if you do not transfer your student pass by the time it is due for renewal, PKP will first proceed with the transfer before proceeding with the renewal as per Immigration requirements.

Shortening The Duration Of Your Existing Pass

Students who are in these category are required to shorten their student pass duration:

  • Completion of studies and received Senate approval
  • Deferment of studies (to resume studies, student must apply for a new VAL application)
  • Withdrawn from University
  • Dismissed from University

Students are required to shorten their Student Pass within 4 weeks from date of certification of final exam results / deferment approval / withdrawal / dismissal letter by submitting their pasport, flight ticket and other related documents. In the event that a student failed to report to PKP by end of the fourth week, PKP will proceed to shorten the student pass (documents will be supported by police report to substitute your passport).

Personal Bond

Personal Bond will be returned to students upon completion or withdrawal of your study in the institution, on condition that there is no violation of any provision of the Immigration laws of Malaysia.

Upon shortening your student pass, please submit a request for the personal bond, together with the copy of receipt, student pass, and local bank statement (must show name, address and account details).

Dependent Pass Application

A dependent pass is a Long Term Social Visit Pass (LTSVP) and the validity will depend on the principal (student pass). For renewal applications, it will be issued on an annual basis (subject to principal pass validity) and renewal fees are to be paid by students.

For more information on the eligibility, rules and procedures, please refer to https://educationmalaysia.gov.my/how-to-apply/dependant-pass.html/

Administrative Fee & Fine/Penalty

Please be informed that effective 10 February 2019, PKP will introduce administrative fees and penalties for applications as below:

NO. PROCESS PAYMENT TO EMGS PKP ADMINISTRATIVE FEE
IMMIGRATION DOCUMENT APPLICATION
1 New VAL application for new students

-existing new application fees-

2 New VAL application (variation and progression) for new students from UKM Centre for Academic Management intake (change mode) and other Malaysian institutes

-existing new application fees-

3 New VAL application (variation and progression) for existing PKP students

As per EMGS fees

RM160

4 New VAL application (due to VAL/SEV expiry)

As per EMGS fees

RM160

5 VAL application appeal

-

RM100

6 Student pass renewal (for study duration which exceeds expected graduation date)

(Note : For item 6-9, HESA will refer to the student’s Confirmation Letter received during their first student pass renewal application)

As per EMGS fees

RM90

7 iKad and insurance renewal (for study duration which exceeds expected graduation date)

As per EMGS fees

RM50

8 iKad renewal (study duration which exceeds expected graduation date)

As per EMGS fees

RM50

9 Insurance top-up (study duration which exceeds expected graduation date)

As per EMGS fees

RM50

10 Special Pass application

As per EMGS fees

RM90

11 Dependent Pass application and renewal

(example : Dependent pass application for spouse and 2 children : RM110 + RM60 = RM170. Note that any additional application after the first set will incur additional payment of RM110 + RM20 per person)

As per EMGS fees

RM110 for each submission, plus RM20 for each family member

12 Student Pass transfer (Endorsement transfer) / Shorten Pass

As per EMGS fees

RM80

13 iKad replacement

As per EMGS fees

RM40

14 Insurance card replacement

As per EMGS fees

RM40

FINE / PENALTY
15 Late renewal application (less than 50 days before expiry date)

-

RM50

16 Late renewal application (after expiry date / overstay)

RM200 (not inclusive of Special Pass administrative Fee/ Penalty imposed by EMGS/Immigration)

17 Late passport submission for student pass sticker process (new student only - pasport and medical report received after 7 days upon arrival in Malaysia)

-

RM50

18 Late passport submission for student pass sticker process (renewal / special pass etc - pasport received after 3 working days from PKP email notification / EMGS status changed to “Pending Submission of Student Passport” or if student is overseas, passport received after 2 working days upon arrival in Malaysia)

-

RM50

19 Late passport collection (passport collected after 3 working days from PKP email notification / EMGS status changed to “Student Passport Returned”)

-

RM3 per day, starting from 4th day until date of passport collection

ADDITIONAL SUPPORTING DOCUMENTS REQUESTED FROM EMBASSY
20 Letter of Eligibility (Iran) - RM10
21 No Objection Certificate (Sudan) - RM110
22 Other supporting documents (if applicable) - RM100

 

Counter Operations For Visa And Student Pass :

Student Affairs & Alumni Unit

Email : hesapkp@ukm.edu.my

Phone : 03-8921 4197 / 5639

Counter : Ground floor (Level 1), Bangunan Wawasan, Pusat Kembangan Pendidikan UKM Bangi

 

Visa and student pass counter operations

Monday – Thursday 8:15 am – 12:45 pm
2:15 pm – 4:45 pm
Friday 8:15 am – 12:00 pm
Afternoon session : closed

For more information on student visa and pass procedures, please refer to https://educationmalaysia.gov.my/

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