Head of Administration
 | Mr. Zansyuwari Mohamad Shahrullail |
 | Head of Administration Administrative Officer N12 |
 | |
 | +603 9145 5087 |
Task
- Secretariat of Administration
Governance & Finance Unit
| Ts. Mohd Hairul Faizal Ahmad |
| Coordinator of Pre-Clinical Scientific Officer C13 |
| |
| +603 9145 8230 |
Task
| Mrs. Siti Shahada Shahman |
| Office Secretary N6 |
| |
| +603 9145 5022 |
Task
- Dean’s Secretary
- Management Meeting Secretariat / Staffing ABM
- Administrative Position Appointment Management
| Mr. Mohd Affiq Mohd Othman |
| Administrative Officer Assistant N5 |
| affiq@ukm.edu.my |
| +603 9145 7026 |
Tugas
- Head of Administration and Facilities Unit
- Faculty of Medicine Meeting Secretariat
| Mr. Mohd Razali Adon |
| Administrative Assistant N4 |
| |
| +603 9145 5024 |
Task
- Head of Human Resources Unit
- Department Head Meeting Secretariat
| Mrs. Nur Shaera Norazalli |
| Administrative Assistant N1 |
| |
| +603 9145 5042 |
Task
- Head of Administration Secretary
| Ms. Aida Nurahmi Ismail |
| Administrative Assistant (Finance) W2 |
| |
| +603 9145 6402 |
Task
Financial Affairs Management
Human Resource Unit
| Mr. Mohd Razali Adon |
| Head of Unit Administrative Assistant N4 |
| razali@ukm.edu.my |
| +603 9145 5024 |
Task
Secretariat for Heads of Department Meeting (5 times a year)
Secretariat for the Academic Specialisation Committee Meeting
In-Service Leave Management
Acting Allowance (ETK)
Promotion Evaluation for Professor Grade (VK6 & VK5)
Career Path Promotion for Academic Staff Grade VK7 (Associate Professor)
Promotion to Professor, Special Grade C (VK7)
| Mrs. Roslina A. Hamid |
| Administrative Assistant N2 |
| roslinahamid@hctm.ukm.edu.my |
| +603 9145 5020 |
Task
Appointment of DU51P/DU and DS51, DS53, DS55, and Professor VK7 Grades
Management of Study Leave Applications for Academic / Non-Academic Staff and Study Leave Monitoring
Reappointment After Retirement for Professors / Service Renewal
Appointment of Academic Staff under the Academic Scheme 616
Resignation Processing for Academic and Non-Academic Staff
Promotion of Academic Staff to Grade 14 (Associate Professor)
Career Path Promotion for Academic Staff, Grade 14 (LK)
| Mrs. Rozleen Ruslan |
| Administrative Assistant N2 |
| |
| +603 9145 5024 |
Task
- Service Confirmation
- Academic Staff
- Academic Special Appointment
- Royal Fellow/ Adjunct Professor/ Visiting Lecturer/ Visiting Associate Professor/ Visiting Professor/ Visiting Fellow/ Visiting Senior Fellow/ Visiting Distinguished Fellow
- Honorary Chair Holder/ Specialist Professor/ Honorary Professor/ Guest Scholar/ Guest Employee / Guest Fellow
- Promotion
- Academic Staff Grade DU15 (With Title and Without Title)
- Non-Academic Management
- KQ Contract Appointment Management
- Non-Academic Staff Management
(Reappointment /temporary /renewal and permanent appointment) - Management & Profesional and Executive Staff Management
- Research Officer (Q)
- Sciences Officer (C)
| Mrs. Nur Shaera Norazalli |
| Administrative Assistant N1 |
| shaera@hctm.ukm.edu.my |
| +603 9145 5042 |
Task
Management of Sabbatical Leave
Appointment of Research Fellows
University Performance Evaluation System (SPPU)
MyKPI
Excellent Service Award (APC)
Administration & Facilities Unit
| |
| Head of Unit |
| |
| +603 9145 7026 |
Tugas
- Manage and implement Medical Faculty Meetings
- Management of JK Faculty of Medicine Training and Conference
- Responsible as the secretariat of the Clinicopathological Conference (CPC) Program
- Managing announcements/publicity for invitations to webinar participants/ CPC/ Interactive sessions/ Events under the auspices of the Dean’s Office of the Faculty of Medicine
| Ms. Nurul Syazwani Mohamad Iqbal |
| Office Secretary Assistant N1 |
| |
| +603 9145 8779 |
Task
- Dean’s Secretary Assistant
| Mrs. Aida Azween Abd Rahman |
| Administrative Assistant N2 |
| aida@hctm.ukm.edu.my |
| +603 9145 8510 |
Task
| Ms. Eisya Afrina Abdullah Izhar |
| Administrative Assistant N1 |
| eisya@ukm.edu.my |
| +603 9145 8451 |
Task
- Managing announcements/publicity for webinar/CPC/Interactive session/Event participant invitations organized by the Dean’s Office of the Faculty of Medicine
- Manage the administrative and technical preparations for the scheduled Clinicopathological Conference program to ensure its smooth operation
- Manage the implementation of the Faculty of Medicine Meeting, focusing on discussions, evaluations, and financials to be presented to the UKM Senate Meeting or the relevant Committee
- Assist in the management of administrative records and files of the Faculty of Medicine
- Manage the e-services, Urusbakat system within the specified timeframe for each staff member at the Dean’s Office of the Faculty of Medicine
- Assist in managing the calendar schedule of the Assistant Dean (Entrepreneurship & Creativity) at the Faculty of Medicine
| Mr. Muhammad Luqman Hakim Salleh |
| Administrative Assistant N1 |
| luqmannhakim@ukm.edu.my |
| +603 9145 8451 |
Tugas
| Mrs. Zuraidah Kahardin |
| General Service Assistant H1 |
| zuraidahkahardin@gmail.com |
| +603 9145 8510 |
Task
- Provide customer-friendly service at the Dean’s Office Counter to ensure customer satisfaction
- Record the receipt, distribution, and dispatch of letters to ensure the smooth and effective handling of all correspondence
- Ensuring the meeting room is prepared for use by the faculty and faculty secretariat.
- Assist in implementing the dean’s office record and file management process as well as maintaining the confidentiality of documents to ensure documents are easily accessible and stored in a safe condition
- Assist with the application process for obtaining the signature of the Dean of the Faculty of Medicine
- Assist in managing inventory and stock orders from HCTM Center and UKM Bangi under effective regulations and circulars
Quality & Strategy Unit
| Mr. Clarence Ko Ching Huat |
| Head of Unit Science Officer C12 |
| |
| +603 9145 6982 |
Task
| Mrs. Suhada Mansor |
| Medical Laboratory Technologist U6 |
| |
| +603 9145 9496 |
Task
| Ms. Rafidah Mamat |
| Medical Laboratory Technologist U5 |
| |
| +603 9145 9496 |
Task
Exam Unit
| Ms. Mira Marsya Miza Mohd Yasin |
| Head of Unit |
| mira@hctm.ukm.edu.my |
| +603 9145 9308 |
Task
- Managing, Preparing, and Conducting Undergraduate and Postgraduate Examinations
- Managing the Appointment of Head Invigilators and Assistant Invigilators for the Undergraduate Program
- Managing Transcript for the Doctor of Medicine Program
- Managing Smart Questions Bank (SQB) & e-Assessment System
- Examination Hall and Ward Supervisor
| |
| Administrative Assistant N1 |
| azrulasraf1014@ukm.edu.my |
| +603 9145 9311 |
Task
- Managing information related to the conduct of Postgraduate preclinical and clinical examination
- Managing the Examination Registration for the Postgraduate Program
- Managing the review of the Postgraduate Examination OMR
- Managing Transcript for the Doctor of Medicine Program
- Managing the loan of examination equipment for the Postgraduate and Undergraduate Program
| |
| Administrative Assistant N1 |
| aizzathakim@ukm.edu.my |
| +603 9145 9311 |
Tugas
| |
| General Service Assistant H1 |
| helmihisham@ukm.edu.my |
| +603 9145 9310 |
Task
- Managing the Printing of Examination Questions for Undergraduate and Postgraduate Program
- Managing the inventory of equipment in the examination unit
- Managing the issuance of exit and entry letters for the examination unit
Analytic Data Unit
| Ts. Mohd Firdaus Mohamed |
| Head of Unit Research Officer Q9 |
| mohd.firdaus@ukm.edu.my |
| +603 9145 6305 |
Task
- Project Management
- Data Management
- Data Analytics & Analysis
- MyRA
- Faculty Teras KPI’s
- QS
- HURS
| Ms. ‘Ulya Abdul Rahim |
| Research Officer Q9 |
| ulyaabdulrahim@ukm.edu.my |
| +603 9145 6305 |
Task
- Data Analytics & Statistics
- Dashboard Developer
- Graduate Employability
- Alumni
- Student
- SETARA
- SDG
| Ms. Qurratu Ain Zahirah Mokhtar |
| Information Technology Officer Assistant FA5 |
| qurratuain@ukm.edu.my |
| +603 9145 5024 |
Task
- Webmaster
- Database Management
- Storage
- Application Development
| Mr. Khairulanwar Abdul Rahman |
| Administrative Assistant N2 |
| nuar@ukm.edu.my |
| +603 9145 6305 |
Tugas
- Database Management
- Data Update
- Asset Management
- Data Analytic Unit Administrative Affairs
Legal Unit
| Mrs. Nurhamizah Mahmud |
| Legal Officer L9 |
| |
| +603 9145 6966 |
Task
- Prepare and review the Memorandum of Agreement (MoA)
- Prepare and review the Memorandum of Understanding (MoU) and Letter of Intent (LoI)
- Managing Litigation cases:
- Attend the hearing
- Provide witnesses
- Dealing with UKM Lawyers
- Provide and prepare Legal Opinions
- Advise:
- Attend meetings
- Verbal advice
- Advice via email
- Advice by correspondence
- Review/Preparing policies
- Additional tasks as assigned by the Kuala Lumpur Campus Management occasionally
| Ms. Sharifah Nurul Qauthar Syed Roshidon |
| Legal Officer L9 |
| snqauthar@ukm.edu.my |
| +603 9145 7953 |
Tugas
- Preparing and reviewing Research Agreements and Clinical Trial Agreements (CTA)
- Prepare and review Non-Disclosure Agreement (NDA)
- Prepare and review the Material Transfer Agreement (MTA)
- Breach of Faculty of Medicine staff contract
- Dealing with external parties/other government agencies such as the police, DBKL and others
- Disciplinary Affairs of Faculty of Medicine staff
- Additional tasks as assigned by the Kuala Lumpur Campus Management occasionally
| Mr. Muhammad Irsyad Ilham Rodzaini |
| Administrative Assistant N1 |
| irsyad@ukm.edu.my |
|
Tugas
International Relations Unit
| Prof. Madya Dr. Mohd Heikal Mohd Yunus |
| Medical Lecturer DU14 |
| |
| +603 9145 5306 |
Task
| Mr. Muhammad Azad Badrul Hisam |
| Head of International Relations Unit Administrative Officer N9 |
| azadbadrulhisam@ukm.edu.my |
| +603 9145 5306 |
Tugas
| Ms. Wan Nur Emilly Wan Mohd Ariffin |
| Administrative Officer Assistant N5 |
| |
| +603 9145 5306 |
Task
Digital Broadcasting Unit
| Mr. Razif Adli Rosli |
| Designer B6 |
| adli@hctm.ukm.edu.my |
|
Tugas
| Mrs. Nurul Asyiqin Mohamad Noor |
| Administrative Assistant N1 |
| asyiqin@ukm.edu.my |
| +603 9145 5019 |
Tugas
| Mr. Syed Muhammad Zaki Syed Ismail |
| Administrative Assistant N1 |
| zacki@ukm.edu.my |
| +603 9145 9496 |
Tugas
| |
| Administrative Assistant N1 |
| |
| +603 9145 5019 |
Tugas
| |
| Administrative Assistant N1 |
| |
| +603 9145 9496 |
Tugas