Faculty of Medicine UKM

Head of Administrative

logoMr. Mohamad Salleh Sulieman
logoHead of Administration
Administrative Officer N44
logo

sallehsulieman@ukm.edu.my

logo+603 9145 5087

Task

  • Secretariat of Administration

Coordinator of Pre-Clinical

logoTs. Mohd Hairul Faizal Ahmad
logoCoordinator of Pre-Clinical
Scientific Officer C52
logo

mhfa@ukm.edu.my

logo+603 9145 9308

Task

  •  

Governance & Finance Unit

logoMrs. Siti Shahada Shahman
logoOffice Secretary N32
logo

shahada@ppukm.ukm.edu.my

logo+603 9145 5022

Task

  • Dean’s Secretary
  • Management Meeting Secretariat / Staffing ABM
  • Administrative Position Appointment Management
logoMr. Ahmad Bukhari A.Latib
logoAssistant Administrative Officers N29
logo

bukhairi@ppukm.ukm.edu.my

logo+603 9145 8451

Task

  • Head of Administration & Facilities Unit
  • Faculty Meeting Secretariat
logoMr. Mohd Razali Adon
logoAdministrative Assistant N28
logo

razali@ukm.edu.my

logo+603 9145 5024

Task

  • Head of Human Resources Unit
  • Department Head Meeting Secretariat
logoMrs. Nur Shaera Norazalli
logoAdministrative Assistant N19
logo

shaera@ppukm.ukm.edu.my

logo+603 9145 5042

Task

  • Head of Administration Secretary
logoMs. Nurul Syazwani Mohamad Iqbal
logoOffice Secretary Assistant N19
logo

nuruliqbal@ukm.edu.my

logo+603 9145 8779

Task

  • Dean’s Secretary Assistant
logoMs. Aida Nurahmi Ismail
logoFinance Administrative Assistant W22
logo

aidaenyi@ukm.edu.my

logo+603 9145 6402

Task

  • Financial Affairs Management

Human Resource Unit

logoMr. Mohd Razali Adon
logoHead of Human Resource Unit
Administrative Assistant N28
logorazali@ukm.edu.my
logo+603 9145 5024

Task

  • Department Head Meeting Secretariat (Quarterly)
  • Expertise Meeting Secretariat (Professor Grade Upgrade / Appointment and Promotion (Prof/Prof Madya / VK7 LK)
  • Leave in Service Management
  • KQ Contract Appointment Management
logoMrs. Roslina A. Hamid
logoAdministrative Assistant N22
logo

roslinahamid@ppukm.ukm.edu.my

logo+603 9145 5020

Task

  • 51P/51/53/55 Appointment
  • Expertise Meeting Secretariat (Renewal of Appointments and Promotions (Prof Madya DU/DS 54 System, DU54 LK Manual))
  • Academic/Non-Academic Study Leave Management
  • GIG Academic
  • Academic/Non-Academic Positions Resignation
  • Non-Academic Staff Management (Reappointment/temporary/renewal)
logoMrs. Nur Shaera Norazalli
logoAdministrative Assistant N19
logoshaera@ppukm.ukm.edu.my
logo+603 9145 5042

Task

  • SPPU Secretariat
  • 51/53/55 Appointment
  • Sabbatical Leave Management
  • Research Fellows Appointment
PUAN NISA
logoMrs. Khairun Nisa Abdul Rahman
logoAdministrative Assistant N19
logo

nisarahman@ukm.edu.my

logo+603 9145 5024

Task

  • Authentication in Services
  • Special Appointments Management (Deputy, Visitor, Specialist, Honorary)
  • Manual Promotion Management (56, Titled and Untitled)

Administrative and Facilities Unit

logoMr. Ahmad Bukhari A.Latib 
logoHead of Training Unit
Assistant Administrative Officers N29
logobukhairi@ppukm.ukm.edu.my
logo+603 9145 8451

Task

  • Faculty of Medicine Meetings Management and Implementation
  • Training Comittee and Faculty of Medicine Conference Management 
  • Responsible as the secretariat of the Clinicopathological Conference (CPC) Program
  • Managing announcements/publicity for webinar/CPC/Interactive session/Event participant invitations organized by the Dean’s Office of the Faculty of Medicine
  • Monitor the implementation of File Classification and inspectorate to PTJ under the Faculty of Medicine
logoTs. Mohd Hairul Faizal Ahmad
logoCoordinator of Pre-Clinical
Scientific Officer C52
logo

mhfa@ukm.edu.my

logo+603 9145 9308

Task

  •  
logoMr. Khairulanwar Abdul Rahman 
logoAdministrative Assistant N19
logonuar@ukm.edu.my
logo+603 9145 6305

Task

  • Processing Overtime claims for Faculty of Medicine staff
  • Processing Medical Treatment claims and Dental Treatment claims for Faculty of Medicine staff
  • Application of Medical Facility Expenses under Services Circular 21 Year 2009
  • Processing/Updating UKM Mobile Phone Facility Allowance Form
  • Assist in updating the HRMIS system for Faculty of Medicine staff
  • Managing the distribution of Uniforms, Lab Coats, and shoes for Faculty of Medicine staff
  • Assist in managing the issuance of Guarantee Letter (GL) for Faculty of Medicine staff
logoMs. Eisya Afrina Abdullah Izhar
logoAdministrative Assistant N19
logoeisya@ukm.edu.my
logo+603 9145 8451

Task

  • Managing announcements/publicity for webinar/CPC/Interactive session/Event participant invitations organized by the Dean’s Office of the Faculty of Medicine
  • Manage the administrative and technical preparations for the scheduled Clinicopathological Conference program to ensure its smooth operation
  • Manage the implementation of the Faculty of Medicine Meeting, focusing on discussions, evaluations, and financials to be presented to the UKM Senate Meeting or the relevant Committee
  • Assist in the management of administrative records and files of the Faculty of Medicine
  • Manage the e-services, Urusbakat system within the specified timeframe for each staff member at the Dean’s Office of the Faculty of Medicine
  • Assist in managing the calendar schedule of the Assistant Dean (Entrepreneurship & Creativity) at the Faculty of Medicine
logoMrs. Zuraidah Kahardin
logoOperation Assistant N11
logozuraidahkahardin@gmail.com
logo+603 9145 8510

Task

  • Provide customer-friendly service at the Dean’s Office Counter to ensure customer satisfaction
  • Record the receipt, distribution, and dispatch of letters to ensure the smooth and effective handling of all correspondence
  • Ensuring the meeting room is prepared for use by the faculty and faculty secretariat.
  • Assist in implementing the dean’s office record and file management process as well as maintaining the confidentiality of documents to ensure documents are easily accessible and stored in a safe condition
  • Assist with the application process for obtaining the signature of the Dean of the Faculty of Medicine
  • Assist in managing inventory and stock orders from HCTM Center and UKM Bangi under effective regulations and circulars

Quality and Strategy Unit

logoMr. Clarence Ko Ching Huat
logoScientific Officer C48
logo

clarence@ppukm.ukm.edu.my

logo+603 9145 6982

Task

  •  
logoMrs. Suhada Mansor
logoMedical Laboratory Technologist U32
logo

suhada_m@ukm.edu.my

logo+603 9145 9496

Task

  •  
logoMrs. Nor Aini Mat Jusoh
logoAdministrative Assistant N19
logo

noraini@ukm.edu.my

logo+603 9145 9496

Task

  •  

Exam Unit

logoMs. Mira Marsya Miza Mohd Yasin
logo

Head of Exam Unit
Medical Laboratory Technologist U29

logomira@ppukm.ukm.edu.my
logo+603 9145 9308

Task

  • Managing, Preparing, and Conducting Undergraduate and Postgraduate Examinations
  • Managing the Appointment of Head Invigilators and Assistant Invigilators for the Undergraduate Program
  • Managing Transcript for the Doctor of Medicine Program
  • Managing Smart Questions Bank (SQB) & e-Assessment System
  • Examination Hall and Ward Supervisor
logo

Mr. Muhammad Azrul Asraf Shahri

logoAdministrative Assistant N19
logoazrulasraf1014@ukm.edu.my
logo+603 9145 9310

Task

  • Managing information related to the conduct of Postgraduate preclinical and clinical examination
  • Managing the Examination Registration for the Postgraduate Program
  • Managing the review of the Postgraduate Examination OMR
  • Managing Transcript for the Doctor of Medicine Program
  • Managing the loan of examination equipment for the Postgraduate and Undergraduate Program
logo

Mr. Muhammad Helmi Hisham Sulaiman 

logoOperation Assistant N11
logohelmihisham@ukm.edu.my
logo+603 9145 9311

Task

  • Managing the Printing of Examination Questions for Undergraduate and Postgraduate Program
  • Managing the inventory of equipment in the examination unit
  • Managing the issuance of exit and entry letters for the examination unit

Analytic Data Unit

logoTs. Mohd Firdaus Mohamed
logoHead of Analytic Data Unit
Research Officer Q41
logomohd.firdaus@ukm.edu.my
logo+603 9145 6305

Task

  • Project Management
  • Data Management
  • Data Analytics & Analysis
  • MyRA
  • Faculty Teras KPI’s
  • QS
  • HURS
logoMs. ‘Ulya Abdul Rahim
logoResearch Officer Q41
logoulyaabdulrahim@ukm.edu.my
logo+603 9145 6305

Task

  • Data Analytics & Analysis
  • Statistics
  • Dashboard Developer
  • SETARA
  • SDG
  • Alumni
  • Student
logoMs. Qurratu Ain Zahirah Mokhtar
logoAssistant Information Technology Officer FA29
logoqurratuain@ukm.edu.my
logo+603 9145 6305

Task

  • Webmaster
  • Database Management
  • Storage
  • Application Development
logoMr. Khairulanwar Abdul Rahman 
logoAdministrative Assistant N19
logonuar@ukm.edu.my
logo+603 9145 6305

Tugas

  • Database Management
  • Data Update
  • Asset Management
  • Data Analytic Unit Administrative Affairs

Legal Unit

Task

  • Prepare and review the Memorandum of Agreement (MoA)
  • Prepare and review the Memorandum of Understanding (MoU) and Letter of Intent (LoI)
  • Managing Litigation cases:
    • Attend the hearing
    • Provide witnesses
    • Dealing with UKM Lawyers
  • Provide and prepare Legal Opinions
  • Advise:
    • Attend meetings
    • Verbal advice
    • Advice via email
    • Advice by correspondence
  • Review/Preparing policies
  • Additional tasks as assigned by the Kuala Lumpur Campus Management occasionally
CIK INSYIRAH
logoMs. Insyirah Ishkandar
logoLegal Officer L41
logo

insyi@ukm.edu.my

logo+603 9145 7953

Task

  • Prepare and review the Research Agreement and Clinical Trial Agreement (CTA)
  • Prepare and review the Non-Disclosure Agreement (NDA)
  • Prepare and review the Material Transfer Agreement (MTA)
  • Faculty of Medicine Staff Subcontract
  • Dealing with external parties/other government agencies such as the police, DBKL, and others
  • Faculty of Medicine staff Disciplinary Affairs
  • Additional tasks as assigned by the Kuala Lumpur Campus Management occasionally

International Affairs Unit (IAU)

logoTs. Mohd Hairul Faizal Ahmad
logoScientific Officer C52
logo

mhfa@ukm.edu.my

logo+603 9145 9308

Task

  •  
logoMs. Wan Nur Emilly Wan Mohd Ariffin
logoAdministrative Assistant N19
logo

emilly@ukm.edu.my

logo+603 9145 5022

Task

  •