ADMINISTRATIVE & FACILITIES UNIT
 | Mrs. Khairatul Nadia Ramli |
 | Head of Administration Administrative Officer N44 |
 | |
 | +603 9145 5087 |
Task
- Secretariat of Administration
| Mr. Ahmad Bukhari A.Latib |
| Head of Training Unit Assistant Administrative Officers N29 |
| bukhairi@ppukm.ukm.edu.my |
| +603 9145 8451 |
Task
- Faculty of Medicine Meetings Management and Implementation
- Training Comittee and Faculty of Medicine Conference Management
- Responsible as the secretariat of the Clinicopathological Conference (CPC) Program
- Managing announcements/publicity for webinar/CPC/Interactive session/Event participant invitations organized by the Dean’s Office of the Faculty of Medicine
- Monitor the implementation of File Classification and inspectorate to PTJ under the Faculty of Medicine
| Ts. Mohd Hairul Faizal Ahmad |
| Coordinator of Pre-Clinical Scientific Officer C52 |
| |
| +603 9145 9308 |
Task
| Mr. Khairulanwar Abdul Rahman |
| Administrative Assistant N19 |
| nuar@ukm.edu.my |
| +603 9145 6305 |
Task
- Processing Overtime claims for Faculty of Medicine staff
- Processing Medical Treatment claims and Dental Treatment claims for Faculty of Medicine staff
- Application of Medical Facility Expenses under Services Circular 21 Year 2009
- Processing/Updating UKM Mobile Phone Facility Allowance Form
- Assist in updating the HRMIS system for Faculty of Medicine staff
- Managing the distribution of Uniforms, Lab Coats, and shoes for Faculty of Medicine staff
- Assist in managing the issuance of Guarantee Letter (GL) for Faculty of Medicine staff
| Ms. Eisya Afrina Abdullah Izhar |
| Administrative Assistant N19 |
| eisya@ukm.edu.my |
| +603 9145 8451 |
Task
- Managing announcements/publicity for webinar/CPC/Interactive session/Event participant invitations organized by the Dean’s Office of the Faculty of Medicine
- Manage the administrative and technical preparations for the scheduled Clinicopathological Conference program to ensure its smooth operation
- Manage the implementation of the Faculty of Medicine Meeting, focusing on discussion, evaluations, and financials to be presented to the UKM Senate Meeting or the relevant Committee
- Assist in the management of administrative records and files of the Faculty of Medicine
- Manage the e-services, Urusbakat system within the specified timeframe for each staff member at the Dean’s Office of the Faculty of Medicine
- Assist in managing the calendar schedule of the Assistant Dean (Entrepreneurship & Creativity) at the Faculty of Medicine
| Mrs. Zuraidah Kahardin |
| Operation Assistant N11 |
| zuraidahkahardin@ukm.edu.my |
| +603 9145 8510 |
Task
- Provide customer-friendly service at the Dean’s Office Counter to ensure customer satisfaction
- Record the receipt, distribution, and dispatch of letters to ensure the smooth and effective handling of all correspondence
- Ensuring the meeting room is prepared for use by the faculty and faculty secretariat.
- Assist in implementing the dean’s office record and file management process as well as maintaining the confidentiality of documents to ensure documents are easily accessible and stored in a safe condition
- Assist with the application process for obtaining the signature of the Dean of the Faculty of Medicine
- Assist in managing inventory and stock orders from HCTM Center and UKM Bangi under effective regulations and circulars