Download
DOWNLOAD
UNDERGRADUATE
POSTGRADUATE
RESEARCH & PUBLICATION
MISCELLANEOUS
UNDERGRADUATE
FACULTY GUIDEBOOK AND UKM REGULATIONS
- Undergraduate Guidebook – Intake Session 2025/2026
- Undergraduate Guidebook – Intake Session 2024/2025
- Undergraduate Guidebook – Intake Session 2023/2024 (in Malay language only)
- Undergraduate Guidebook – Intake Session 2022/2023 (in Malay language only)
- UKM Regulations (Undergraduate Studies) 2024
REGISTRATION
- Manual Registration Form (Special Case)
- Additional / Reduce Credit Application Form (Will be open in early Sem 1, 2026/2027)
- Change of Course Type Application Form (in Malay language only)
- Manual Registration Form (Special Case)
- Additional / Reduce Credit Application Form (Will be open in early Sem 1, 2026/2027)
- Change of Course Type Application Form (in Malay language only)
CREDIT TRANSFER
The Vertical Credit Transfer Application Form is for Diploma and Advanced Diploma Entry students only. Credit transfer is subject to the faculty’s decision.
– The minimum grade eligible for vertical credit transfer is a B grade.
– The minimum grade eligible for horizontal credit transfer is grade C.
- Vertical Credit Transfer Guidelines
- Vertical Credit Transfer Form
- Horizontal Credit Transfer Guidelines
- Horizontal Credit Transfer Form
All guidelines and forms are available in Malay language only.
The Vertical Credit Transfer Application Form is for Diploma and Advanced Diploma Entry students only. Credit transfer is subject to the faculty’s decision.
– The minimum grade eligible for vertical credit transfer is a B grade.
– The minimum grade eligible for horizontal credit transfer is grade C.
- Vertical Credit Transfer Guidelines
- Vertical Credit Transfer Form
- Horizontal Credit Transfer Guidelines
- Horizontal Credit Transfer Form
All guidelines and forms are available in Malay language only.
FINAL EXAMINATION
- Prohibitions during Examination
- Replacement Exam Application Guide
- Appeal Form for Reviewing the Examination Results
- Application for Special Re-Examination (Only for final semester student)
ACADEMIC PAPER
- Academic Paper Registration Confirmation Form:
- Incomplete Grade Form (TL)
- Academic Paper Registration Confirmation Form:
- Incomplete Grade Form (TL)
INDUSTRIAL TRAINING
- Industry Training Guide and Forms
- Industry Site Visit Form
- Industrial Training Presentation Evaluation Form (Academic Supervisor)
- Industrial Training Performance Evaluation Form (Industry Supervisor)
- Written Industrial Training Report Evaluation
DEFERMENT OF STUDY
CHANGE OF FACULTY OR STUDY PROGRAM
WITHDRAWAL FROM STUDIES
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POSTGRADUATE
REGISTRATION GUIDE
- User Guide for Student’s E-mail Application System
- Guide for New Students to Register Microsoft Office 365 Account
GUIDELINES, RULES AND REGULATIONS
- FEP Postgraduate Handbook 2024/2025
- UKM Regulations (Graduate Studies) 2021
- Guideline for Writing Compilation Thesis / Dissertation (2022 Edition) – in Malay language only
- Guideline for Graduate Misconduct Complaints – in Malay language only
- Guideline for Conducting Oral Examination for Dissertation / Thesis
- Guidelines for Student’s Financial
- FEP Postgraduate Handbook 2024/2025
- UKM Regulations (Graduate Studies) 2021
- Guideline for Writing Compilation Thesis / Dissertation (2022 Edition) – in Malay language only
- Guideline for Graduate Misconduct Complaints – in Malay language only
- Guideline for Conducting Oral Examination for Dissertation / Thesis
- Guidelines for Student’s Financial
PROPOSAL DEFENCE
ORAL EXAMINATION (VIVA VOCE)
a) Notice of Thesis / Dissertation Submission
b) Thesis / Dissertation Submission for Examination
- Thesis / Dissertation Submission Form and Checklist for Examination
- Non-Plagiarism Verification Form*
c) Amended Thesis / Dissertation Submission
d) Thesis / Dissertation Correction Period Extension
*Note: Please email your full thesis to Mrs Hasnur (as_noor@ukm.edu.my) to obtain the Turnitin report. Self-check report will not be accepted.
a) Notice of Thesis / Dissertation Submission
b) Thesis / Dissertation Submission for Examination
- Thesis / Dissertation Submission Form and Checklist for Examination
- Non-Plagiarism Verification Form*
c) Amended Thesis / Dissertation Submission
d) Thesis / Dissertation Correction Period Extension
*Note: Please email your full thesis to Mrs Hasnur (as_noor@ukm.edu.my) to obtain the Turnitin report. Self-check report will not be accepted.
ACADEMIC MATTERS
a) Supervisor Appointment
- Application Form for Proposing Supervisor Committee
- Application Form for Supervisor Addition
- Application Form for Change of Supervisor
b) Application to Write Thesis / Dissertation in English
c) Course Exemption
d) Deferment of Studies
e) Appeal
- Application for Reassessment of Official Examination Result
- Appeal Form for Continuance of Study
- Appeal for Continuance of Study Application Eligibility – Rules and Regulations
- Application for Special Re-Examination (Only for Final Semester Students)
f) Extension of Study
g) Withdrawal of Studies
h) Change of Faculty / Programme / Specialisation Area / Mode of Study
a) Supervisor Appointment
- Application Form for Proposing Supervisor Committee
- Application Form for Supervisor Addition
- Application Form for Change of Supervisor
b) Application to Write Thesis / Dissertation in English
c) Course Exemption
d) Deferment of Studies
e) Appeal
- Application for Reassessment of Official Examination Result
- Appeal Form for Continuance of Study
- Appeal for Continuance of Study Application Eligibility – Rules and Regulations
- Application for Special Re-Examination (Only for Final Semester Students)
f) Extension of Study
g) Withdrawal of Studies
h) Change of Faculty / Programme / Specialisation Area / Mode of Study
THESIS QUALITY
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RESEARCH AND PUBLICATION
All documents and forms are for staff reference only. English versions are unavailable.
RESEARCH PROPOSAL REGISTRATION
REGISTRATION OF EXTERNAL RESEARCH GRANT (INVOLVEMENT AS CO-RESEARCHER)
APPLICATION TO CHANGE ACTING PRINCIPAL INVESTIGATOR AND CHANGE IN PROJECT MEMBERS
- Change of Acting Principal Investigator Form (Appendix 9)
- Form for Adding or Removing Co-Researcher (Appendix 10)
EXTENSION OF RESEARCH PROJECT DURATION
PROJECT BUDGET TRANSFER (V-SIRI)
RESEARCH ETHICS
- Flowchart of Research Ethics Application Process
- Guidelines: Research Ethics Application
- Forms and Checklist
DOCUMENTS AND GUIDES ON OVERSEAS TRAVEL
- Guidelines: SPKLN 2025 (Official Duty)
- Guidelines: SPKLN 2025 (Annual Leave)
- Circular on Overseas Travel Guidelines (KPT)
- Flowchart for Attending Conference Application
- Rates and Conditions for Staff Allowance Claims
- Template – Itinerary
- Template – Justification Letter for Delay (Government Resources)
- Template – Justification Letter for Delay (Non-Government Resources)
- Guidelines: SPKLN 2025 (Official Duty)
- Guidelines: SPKLN 2025 (Annual Leave)
- Circular on Overseas Travel Guidelines (KPT)
- Flowchart for Attending Conference Application
- Rates and Conditions for Staff Allowance Claims
- Template – Itinerary
- Template – Justification Letter for Delay (Government Resources)
- Template – Justification Letter for Delay (Non-Government Resources)
CONFERENCE – DOCUMENTS AND CLAIMS
- Guidelines on Conference Financing Using FEP Funds (2025 Admendment)
- Flowchart for Attending Conference Application
- Conference Paper Evaluation Form (Attending Conference with Faculty Funding)
- Application Form for Conference Payment
- Surat Akuan Penerimaan Bayaran
REQUEST FOR MISCELLANENOUS ADVANCE
CLAIMS FOR EXPENSES (TRAINING, RESEARCH AND TAP FUND)
- Letter Template Claims for Miscellaneous Expenses
- Guidelines on Tabung Agihan Penyelidkan (TAP) Policy
- Academic Circular No.6 2025 – Discontinution of TAP Policy
- Academic Circular No.19 2026
- Poster on Discontinuation of TAP Policy
CLAIMS FOR JOURNAL PUBLICATION AND TRANSLATION
- Guidelines for Faculty’s Publication Funding (Amendment 2024)
- Flowchart of the Publication Funding Application Process
- Publication Funding Poster
- List of Editing Services
- Claim Form for Publication Fees
PAYMENT TO EXTERNAL RESEARCHER
RESEARCH LEAVE APPLICATION FOR JOURNAL ARTICLE WRITING
- Guidelines for Research Leave Application
- Flowchart of Research Leave Process
- Application Form for Research Leave
PATENT SEARCH
IN-KIND CONTRIBUTIONS AND SPONSORSHIPS FOR RESEARCH GRANTS
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MISCELLANEOUS
ACADEMIC MATTERS (LECTURERS)
- Flowchart of Lecturer Tasks
- Introduction of iHPP System and Work Process
- Application Form for Changes in Course Contents (Proforma)
- Mid-semester Examination Requisition Form
- Application Form for Conducting Activities During the Semester
- Final Examination Moderation Form
- Continuous Assessment Moderation Form (100% Coursework, No Final Examination)
- Turnitin (including AI dectection)
- EPPM3093 Academic Paper Grading Form
- EPPE3996 Academic Paper Grading Form
- Industrial Training Grade Form
- Industry Site Visit Form
- Industrial Training Presentation Evaluation Form (Academic Supervisor)
- Industrial Training Performance Evaluation Form (Industry Supervisor)
- Written Industrial Training Report Evaluation
- Flowchart of Lecturer Tasks
- Introduction of iHPP System and Work Process
- Application Form for Changes in Course Contents (Proforma)
- Mid-semester Examination Requisition Form
- Application Form for Conducting Activities During the Semester
- Final Examination Moderation Form
- Continuous Assessment Moderation Form (100% Coursework, No Final Examination)
- Turnitin (including AI dectection)
- EPPM3093 Academic Paper Grading Form
- EPPE3996 Academic Paper Grading Form
- Industrial Training Grade Form
- Industry Site Visit Form
- Industrial Training Presentation Evaluation Form (Academic Supervisor)
- Industrial Training Performance Evaluation Form (Industry Supervisor)
- Written Industrial Training Report Evaluation
FACILITIES
Please contact Mr. Muhammad Jasmi (muhammadbjasmi@ukm.edu.my) for:
- FEP Souvenir Request
- FEP Publicity Request Form
Please contact Mr. Muhammad Jasmi (muhammadbjasmi@ukm.edu.my) for:
- FEP Souvenir Request
- FEP Publicity Request Form