SECRETARIAT OF POSTGRADUATE STUDIES FACULTY OF MEDICINE​

FACULTY

HCTM

UKM


Graduates Assist

Graduates Assist

This unit was set up in October 2019 following the recognition of postgraduate students’ needs for guidance and support for not only on academic but also on psychosocial matters. Graduates Assist aims to improve the learning environment of postgraduate students to be as conducive as possible in all aspects.

What are the main objectives of this unit?

  1. To provide counselling in handling psychosocial issues
  2. To provide professional intervention to students in crisis
  3. To provide counselling in academic matters
  4. To advice and facilitate processes related to financial support

How does Graduates Assist work?

Students in need of support outside their departments, can reach Graduates Assist where they can talk to either a trainee counsellor or a volunteer peer student on their issues. Following the first session at Graduates Assist, students may continue to have further sessions at Graduates Assist or be channeled to the relevant support system for further support based on their needs

Figure 1: Standard operating procedure of Graduates Assist

Activities and peer support system

A group of Pembimbing Rakan Siswa (Peer Support) volunteers have been identified from various clinical departments to provide peer support in this program. Serial workshops on relevant skills to help students in need (e.g. communication, psychological well-being and coping) have been planned and initiated for these volunteers with input from academic members from Faculty of Education, Faculty of Health Sciences and Faculty of Medicine.

ABOUT US

The Faculty of Medicine UKM was established in 1974 and commenced with 44 students for the 1973/74 admissions session.

Total Website Visits: 276451

QUICK LINKS

office address

Secretariat of Postgraduate Studies

Faculty of Medicine UKM
Level 2, Kompleks Pendidikan Perubatan Canselor Tuanku Jaafar

Jalan Yaacob Latif, Bandar Tun Razak 
56000 Cheras, Kuala Lumpur

MALAYSIA

OFFICE hours

Monday to Thursday
8:00 am – 1:00 pm
2:00 pm – 5:00 pm

Friday
8:00 am- 12:15 pm
2.45 pm – 5:00 pm

Close
Saturday, Sunday & Public Holiday

Copyright © 2020 SPSFPER UKM. All rights reserved.

Step 1
Application through Secretariat of Postgraduate Studies (SPS) website/ link at HCTM website/ or direct communication with the Course Director *Application need to be made a minimum of 6 months before the date of admission
Required process:
  • Candidate Details and selected programmes
  • Curriculum Vitae (CV)
*First medical degree needs to be checked whether it is recognised by Malaysian Medical Council (MMC) (a mandatory requirement if the candidate will do rotation outside of HCTM) An offer letter will be issued (by PKP) to the candidate for the payment process Course Director
Step 2
Application will be reviewed by the Course Director
Step 3
  • Fill in and submit Application Form to International Affairs Unit (UPA)
  • Letter of Temporary Approval/ Letter of Rejection to applicants will be issued by SPS
  • For the accepted candidates, a copy of the Temporary Approval Letter will be sent to UKM Shape – for VISA’s application process
Step 4
Accepted candidates are required to complete the following documents:
  • Form 16 for Temporary Practicing Certificate application Click Here
  • Visa application (Professional Visit Pass (PVP)) Click Here

    • *Since Covid-19 pandemic, Malaysian Immigration will only issued Profesional Visit Pass (PVP) with Single Entry Visa for 1 Year. Candidate must go out from Malaysia before PVP expired and must re-apply new PVP from home country for next year's programme
    *All documents will be sent through the International Affairs Unit, Faculty of Medicine UKM
Step 5
Candidate enrolled and report to the Course Director
Step 6
An offer letter will be issued (by UKM Shape) to the candidate for the payment process
Step 7
Course Director will notify the candidate about privileging and credentialing to HCTM Credentialing Link
Step 8
ONE (1) month before programme ends, the Course Director are required to inform SPS and International Affairs Unit, Faculty of Medicine UKM
Finish
SPS will issue Certificate of Completion to the candidate

Flowchart of Credentialing and Privileging in HCTM for International Candidates

DEFINITION

Credentialing: a process to set the standards and to do an evaluation for a person’s qualification in a field or procedure. It is recognition for the professional training done by a medical practitioner.

Privileges: the rights given by the hospital for a medical practitioner to give treatments or to do procedures on hospital patients based on the qualifications of the training, and the medical practitioner’s experience and expertise.

Step 1
Log in to this link: http://credentialing.ppukm.ukm.my/index.php to apply for credentialing application.
*No payment needed for this application
Step 2
For new application, please fill in the details and update your profile.

* If you want to renew you application, please apply 6 months BEFORE your expiry date.
Step 3
Click Credentialing Form and complete all the required information.

*You need to fill in your Malaysian Medical Council (MMC) Registration Number, Annual Practicing Certificate (APC) Number and National Specialist Register (NSR) Number in the prerequisite field.
Step 4
Select Head of Department (HOD) to verify your application.
Step 5
Tick (√) and submit your application.
Step 6
Your Dashboard for the application status will appear. You can check the ongoing status by time to time.
Step 7
All applications will be reviewed in a meeting.

*The meeting will be conducted 4 times a year
Step 8
HCTM issue an Approval Letter (TWO weeks after the meeting)
Finish
HCTM issue Certificate of Credentialing (ONE month after)

Sources: http://credentialing.ppukm.ukm.my/files/pdf/Manual-Pengguna-Sistem-Credentialing-Core-Privileges.pdf