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(Centre for Shaping Advanced & Professional Education)

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[26/10/2022] Enforment of Cashless Payment Counter

Dear all UKMShape students,

 

In conjuction with UKM’s vision to be a cashless campus, please be informed effective 1st November 2022, all payment transaction via the counter will be CASHLESS. Only payment by debit/credit card is accepted through Finance Counter.

 

Student are encouraged to make payment online through e-kewangan portal; https://ekewangan.ukm.my/signin or Flywire; ukm.flywire.com (for international students only).

 
[15/03/2022] NOTICE OF INTERRUPTION FOR THE SERVICE DEBIT CARD/ CREDIT CARD TERMINAL

Dear Students/Customers, We are sorry to inform you that there is a technical problem affecting the debit/credit card payment system at our counter and we have reported this issue to the technical department and it is still in the process of being repaired. For payment we recommend cash payment or online payment, and for information for cash payment it is best to do before 12 noon. We apologize for any inconvenience and we also appreciate your cooperation and patience. Thank you.

[10/09/2021] Notice On the Interruption of Terminal Debit Card and Credit Card
  1. Please be informed that our debit card and credit card terminal system will be temporarily unavailable until a date to be announced later.

  2. For matters involving financial counters: –
    1. Fee payment can be made through Bank Islam Malaysia Berhad (BIMB) counters, BIMB ATMs and BIMB Internet Banking.
    2. To check the status of payment or the amount of fees, can be accessed the financial portal at https://ekewangan.ukm.my.
    3. EPF business is online, https://secure.kwsp.gov.my/thirdparty/login.

We apologies for any inconveniences caused.

Thank you.

[07/01/2021] Reduction of Service Fees Due to the Spread of Covid 19

[20/05/2020] Student's Finance Information

 (Last Update: 20/05/2020)

For All Students,

Student’s Finance Information.pdf

| Finance Rules & Regulation for Student​

These general rules are issued as a guideline to students under the Shaping Advanced and Professional Education Center (UKMSHAPE), Universiti Kebangsaan Malaysia (UKM):

  1. International Undergraduate Students
    1. UKMi International Mode
    2. Open & Distance Learning (ODL) mode
  1. International Postgraduate Students
    1. Executive Mode
    2. Full-time Mode
    3. Open & Distance Learning (ODL) mode

This document shall be made as the main reference, with regards to student financial services in UKMSHAPE.

1.0 STUDY FEES

1.1  Study fees package that is charged during their entire course duration, comprise the items below:

    1. Academic Fees;
    2. Examination Fees;
    3. Reading materials including study session modules- if applicable; and
    4. Other fees such as examination fees, computer and science lab fees as well as students’ activities at faculties and universities or any other related fees, deemed applicable by the University

1.2 The amount of fees charged to each student may vary according to the faculty and level of study offered. Students may refer to the fee schedule which is attached to their offer letter. Further information related to study fees are also available in UKMSHAPE official website www.ukm.my/ukmshape. UKMSHAPE reserves the right to change the fee rate at any time without prior notice to students.

.

1.3 Types of fees other than tuition fees charged to students are as follows:

    1. Registration fees Registration Fee is a fee charged during student registration day which covers the entire student registration process. Registration fees amounting to up to RM3,000 (depending on the program) will not be refunded if the student withdraws from the offered study or rejects the offer beyond the set period.
    2. Convocation Fee The convocation fee is a fee charged to all students who successfully complete their studies at UKM. This fee is charged in the student’s final semester depending on the approval of the UKM Senate. This fee must be paid and does not depend on the student’s attendance at the Convocation Ceremony.
    3. Short Semester Fee and Early Termination Fee Executive Undergraduate Program: The short semester tuition fee will be charged to the student in the student’s final semester and increased as an early termination fee.

Programs other than Executive Undergraduate: The short semester fee has been included in the tuition fee.

1.4 For any additional semester below the maximum semester, students will be charged up to RM2500 per semester. Meanwhile, any additional semesters beyond the student’s maximum semester will be charged based on the full tuition fee per semester. (Refer to Table 4)

2.0 PAYMENT OPTIONS

A. UKMi International Undergraduate

2.1  Students may opt to pay their study fees by semesters. This means the total payment of study fee shall be distributed by the number of semesters, as indicated in the offer letter and payable in instalments.

2.2  The instalments mentioned above are outlined in the Table 1. Students are encouraged to contact UKMSHAPE Finance Division for further advise on each payment option offered.

OPTION 1

Students shall pay their semester study in full, before enrolling in each semester.

OPTION 2

Students shall arrange for semester full payment according to the timeline below:

      1. 40% of the semester study fee BEFORE student’s enrolment in each semester not later than two (2) weeks before the date of registration;
      2. 30% of the study fee AFTER student’s enrolment in the following month of each semester; and
      3. The remaining 30% of the semester study fee after the second payment in the following month.

2.3  The following conditions are applicable to those who have selected OPTION 2:

      1.  Payment of study fees per semester shall be made within the stipulated timeline in para 2.2 (full payment must be received by the second month of each semester; and
      2. In the event that payment is not received, the implications are as below:

i. will be DISQUALIFIED to register for the semester course;

ii. will be NOT ELIGIBLE to receive reading materials/study modules; and

iii. will be BARRED from obtaining final exam results of the semester.

 

2.4 The study fee charged to all students includes a Commitment Fee of RM3,000. This fee will not be refunded if the student withdraws from their programme.

Table 1: Choice of method of payment of study fees according to the semester of study

OPTIONSILLUSTRATIONBEFORE REGISTRATIONAFTER REGISTRATION
1Semester 1 and 2 intake100% of the semester feeFee has been paid
2Semester 1 intake (Sept/Oct)40% of Semester 1 fees in September30% in October and 30% in the following November in the same calendar year
Semester 2 intake (Feb/Mar)40% of Semester 2 fees in February30% in March and 30% in the following April in the same calendar year

 

B. International Postgraduate Executive, Full -Time Mode and Open & Distance Learning Mode (ODL).

 

2.5  The total study fee has been divided into payments according to the semester of study.

2.6  Students shall pay their semester study in full, before enrolling in each semester.

3.0 FINES AND PENALTIES

3.1  Fee refunds are subject to any outstanding balance/arrears in the student account. Depending on eligibility, the approval for a refund shall be made upon recalculation and confirming the final amount. UKMSHAPE reserves the right to withhold the study fees paid if the student withdraws or postpones / is suspended before the end of the study period.

3.2  Refund of fees is subject to the outstanding balance arrears by the student with recalculation and confirmed by the Finance Division of PKP.

3.3  Reimbursement of study fee to students who have withdrawn, suspended or before the end of the study period is subject to the rate determined by the UKMSHAPE as in Table 2 below.

No.DetailsRefundable Rate (%)
1Students withdraw/postpone/dismissed before the lecture week begins100% of the current semester’s tuition fee
2Students withdraw/suspend/ dismissed from studies in the first week (1) to the second week (2) of the semester70% of the current semester’s tuition fee
3Students withdraw/postpone/ dismissed from studies in the third (3) to the sixth (6) week of the semester50% of the current semester’s tuition fee
4Students withdraw/defer/ dismissed from studies after the sixth (6) week of the semesterNO study fee refund for the semester will be refunded.
4.0 READING MATERIALS AND STUDY MODULES (for selected programmes only)

4.1  Reading materials including study modules will be provided at the UKMSHAPE Book Counter as soon as the study session begins for each semester.

4.2  Reading materials including modules during the current session are subject to availability. Eligible students may claim their reading materials/ study modules during the relevant semester only and it cannot be claimed after the semester is complete. Students are only allowed to study reading material including study session modules within one semester only. UKMSHAPE reserves the right to use the existing stock to replace reading materials including study modules supplied to students.

4.3  Apart from the above, it is also reminded conditions set in para 2.3 (b) (ii) are also applicable before claiming the reading materials/study modules.

4.4  Reading materials including study session modules provided by UKMSHAPE are selected programmes onlyherwise. (No modules are provided for postgraduate and undergraduate students from Faculty of FSSK & FTSM).

4.5  Self-learning materials (ODL mode only) are provided through an online learning platform which is the Learning Management System (LMS).

5.0 MISCELLANEOUS PAYMENTS AND CHARGES

5.1 Students are subject to various fees and other charges set by the UKMSHAPE during the period of study as shown in Table 3.

5.2 The various fees set by the UKMSHAPE are divided based on the current needs of students as follows:

    1. Study fees;
    2. Miscellaneous fees; and
    3. Fees – other fees

Table 3: Listing of various fees and other charges during the period of study

TYPESTUDY RATENOTES
TUITION FEES
Course Repeat Fee (because of failure or improving grade)RM100 per credit for Bachelor programsRM200 per credit for Bachelor programs- International students
RM200 per credit for Graduate Diploma programsRM300 per credit for Graduate Diploma – International students
RM300 per credit for Master programsRM600 per credit for Masters – International students
Course Drop out FeesRM50 per course 
Course Withdrawal FeesRM100 per course 
Project Repeat FeeRM200 per creditMaximum RM1,200
Scientific Paper / Scientific Training Repeat FeeRM100 per credit 
Additional Semester fee (below maximum semester)RM2,500 (Undergraduate)
RM3,000 (Postgraduate)
 
MISCELLANEOUS FEES
GRADUATE
Convocation FeeRM180 (Undergraduate) 
RM200 (Postgraduate) 
CHARGES ACCORDING TO REQUEST / SITUATION
Examination Result Review FeeRM50 per course 
Review oral exam resultsRM100 
Appeal for Continuing StudiesRM100 
Special Repeat ExaminationRM25 per course (Undergraduate) 
RM50 per course (Postgraudate) 
Replacement ExaminationRM100 per course 
Disciplinary PenaltyRM200maximum per course
Penalty for not registering for a course (online)RM50 
Fines for do not make confirmation of course registrationRM50 
Second Printing of Academic Report / Examination Results / Copy of Payment Receipt / Copy of Offer LetterRM5 per document 
Students request original copies of transcripts for personal useRM100Any other transactions at the UKM Treasurer’s Office

– Collect hard copy in UKMSHAPE


– Send by registered mail (domestic)

 

-RM20/transcript


-RM20/transcript + RM10 (postage)

Students request the original copy of the transcript to be sent directly to the foreign institutions

-Sent by registered mail to foreign institutions

 -RM150/post
Matric Card Reissuance (lost / damaged / change of faculty / misspelling)RM15Second print case
RM50Third and subsequent print cases
MISCELLANEOUS FEES
FEES – OTHER FEES
Form Processing Fee
Application
RM50 (Local) 
RM100 (International) 
Appeal to Continue Studies After being disqualified due to Non-RegistrationRM100 + RM50 / sem (Undergraduate) 
RM200 + RM50 / sem (Postgradute) 
Late submission of thesis submission noticeRM30 
Oral Examination Repeat Rate (Viva Repeat)RM1,000 (Master) 
RM1,500 (PhD) 
Semester Additional Fees
(Thesis/Research/Dissertation)
RM1,500 (Local) 
RM2,000 (International) 
Semester Additional Fees
(Coursework) Undergraduate
RM100 per unit (Local) 
RM150 per unit (International) 
 Semester Additional Fee (Coursework) PostgraduateRM900 (Local) 
RM1,200 (International) 
6.0 METHOD OF FEE PAYMENT

6.1  For students who pay study fees privately

NO. METHODDETAILS
1Through Bank Islam

a. Islamic Bank Counter

Payment of fees can be made at any Bank Islam payment counter by filling in the Bill Payment Slip provided at the counter. The information that needs to be completed are as follows:

i) Name: as on the identity card
ii)Identity card number: as on the identity card
iii) Pay to: Pusat Kembangan Pendidikan

iv) Type of payment: Study fees

Please keep a copy of the slip as proof of payment.

i)Name::as on the identity card
ii)Identity card number::as on the identity card
iii) Pay to::Pusat Kembangan Pendidikan
iv) Type of payment::Study fees

Please keep a copy of the slip as proof of payment.


b. Bank Islam ATM (Bank Islam account holders only)

Fee payment can be made by:

  1. Select menu> OTHERS> PAYMENT IPT BILLS/FEES
  2. Enter> STUDENT IDENTIFICATION CARD NO
  3. Your Bill> ENTER THE AMOUNT TO BE PAID
  4. Save the receipt for reference

c. Internet Banking (Bank Islam account holders only)

Payment can be made by visiting the following website: www.bankislam.biz. Follow the following instructions:

  1. Click > BILL PAYMENT
  2. Click on Payee Corporation – choose UNIVERSITI KEBANGSAAN MALAYSIA
  3. Make sure that the matric number appeared on the screen matches the one in the offer letter
  4. Enter the amount to pay by clicking on AMAUN or AMOUNT
  5. Click > BAYAR or PAY
  6. Please print a copy as proof of payment.

d. CDM Bank Islam

  1. Clicks menu>OTHERS>IPT OR STUDY FEES/BILL PRESENTMENT
  2. Enter> IC or Student Matric No
  3. Choose> LATEST MATRIC NO
  4. CONFIRM THE DETAILS
  5. Enter > AMOUNT TO PAY
  6. CONFIRM PAYMENT
  7. Keep receipt for reference
2Credit / Debit Card

Credit/Debit card payments can only be made at PKP at the following times (except on public holidays):

Monday – Thursday8.15am – 12.45pm
2.00pm – 4.45pm
Friday8.15am – 12.00pm
2.45pm – 4.45 pm
Saturday & Sunday10.00am -3.00pm

Payment by credit card can only be made at the finance counter.

3Cheque/ Bank Drafts/ Money Equivalent
  1. Payments by cheque, bank draft and money order should be made payable to

PUSAT KEMBANGAN PENDIDIKAN

And mailed to the following address:

Director
Pusat Pembentukan Pendidikan Lanjutan & Profesional (UKMSHAPE), Universiti Kebangsaan Malaysia, 43600 UKM Bangi, Selangor.

  1. Please write down your name, identity card number and telephone number clearly at the back of the cheque / draft / money order.
  2. Any payments using post-dated cheque are NOT ALLOWED. If the cheque bounces for any reason, including technical reason or insufficient bank balance, the student involved will be blacklisted.
  3. Students are NOT ALLOWED to make any payment using personal cheque.
4Paying from Overseas

For students who want to make payment from overseas, payment can be made through Flywire.

  1. GET STARTED

Go to ukm.flywire.com and select which payment you are looking to make, by clicking on the ‘Make a Payment’ button, then enter your country of origin and payment amount in Malaysian Ringgit.

  1. SELECT PAYMENT METHOD

Review the payment options provided, and select your preferred method. Options may include bank transfer, debit/credit card in your home currency, electronic payment, or other local options.

  1. ENTER YOUR DETAILS

Enter some basic information to initiate your payment. The information will be included with your payment for easy identification by UKMShape.

  1. MAKE YOUR PAYMENT

Follow the instructions provided to send funds to FLYWIRE via your selected method.

BANK TRANSFERS: Follow the instructions provided to send your funds. Depending on your bank, payment may be made online, in person, or over the phone.

DEBIT/CREDIT CARD : Enter your card details online to complete your payment in your home currency.

Note: Additional local payment options may be available depending on your country of origin

  1. TRACK & CONFIRM

Receive email and text update each step of the way, including a confirmation when your payment has been delivered. You can also create FLYWIRE account to track your payment online 24/7.

5Telegraphic Transfer/Online Banking

Payment can be made by online internet banking by payment transfer. Payment information is as follows:

 Name of Recipient:PUSAT KEMBANGAN PENDIDIKAN
 Name of Recipient Bank:CIMB BANK BERHAD
 Address of Bank:8002233817
 Account No:

WISMA UNIKEB,

BANDAR BARU BANGI,

43600, SELANGOR, MALAYSIA

 Swift Code:CIBBMYKL

Proof of payment must be emailed to accpkp@ukm.edu.my along with student information. Failure to submit proof of payment will result in the student’s financial status not being updated.

 

**Note:

  1. For students who have two (2) or more matric numbers (due to continuing their studies at PKP or previously studying full -time at UKM), please state the latest matric number in the bill payment slip when making payment at Bank Islam/Bank Islam internet banking.
  2. All payments through Bank Islam will take a period of 3 working days for the student account update process.

6.2  Study fees through sponsorship and study loans.

NO.METHODDETAILS
1Submission of Scholarship/Loan Offer LetterStudents who receive scholarships or loans shall submit to the UKMSHAPE (scholarship/loan agreement letter) to facilitate the handling of study fee claims by the PKP to the sponsor or lender.
 

**Note:

  1. Any delay in submitting the offer letter to PKP will result in a delay in making a claim on the sponsor’s.
  2. A student’s activities will be blocked if the sponsors are unable to settle the claim within the timeframe.
7.0 REVIEW OF STUDENT ACCOUNTS AND CORRESPONDENCE

7.1  PKP will issue official receipts for payments made by students. Students are required to keep the original receipt of study fees for their own record and reference purposes.

7.2 Students are able to check the status of study fee payments or various payments that have been made through the official e-finance portal of UKM at the address https://ekewangan.ukm.my.

7.3  Any correspondence and inquiries from students can be submitted to:

Finance Division
Center for Shaping Advanced & Professional Education (UKMSHAPE)
Universiti Kebangsaan Malaysia
43600 UKM Bangi
Selangor
Phone Number : 011-29824781 /03-8927 2109/03-8927 2108/03-8927 2110
Email : accshape@ukm.edu.my
Facebook : https://www.facebook.com/ukmshape/
    • Please provide full name and matric number when submitting an enquiry to UKMSHAPE finance Department.