| Finance

| News

Dear Students/Customers,


We are sorry to inform you that there is a technical problem affecting the debit/credit card payment system at our counter and we have reported this issue to the technical department and it is still in the process of being repaired.

For payment we recommend cash payment or online payment, and for information for cash payment it is best to do before 12 noon.

We apologize for any inconvenience and we also appreciate your cooperation and patience.

Thank you.

  1. Please be informed that our debit card and credit card terminal system will be temporarily unavailable until a date to be announced later.

  2. For matters involving financial counters: –
    1. Fee payment can be made through Bank Islam Malaysia Berhad (BIMB) counters, BIMB ATMs and BIMB Internet Banking.
    2. To check the status of payment or the amount of fees, can be accessed the financial portal at https://ekewangan.ukm.my.
    3. EPF business is online, https://secure.kwsp.gov.my/thirdparty/login.

We apologies for any inconveniences caused.

Thank you.

| Finance Rules & Regulation for Student​

1.0 STUDY FEES

1.1 Study fee package that is charged to students during their entire course duration, comprise of the items below:

    1. Academic Fees;
    2. Examination Fees;
    3. Reading materials including study session modules; and
    4. Any other related fees, deemed applicable by the University.

1.2 The amount of fees charged to each student may vary according to the faculty and level of study. Students may refer to the fee schedule attached to their offer letters. Further information related to study fees are also available in UKMShape official website www.ukm.my/ukmshape. UKMShape reserves the right to change the fee rate at any time without prior notice to students.

2.0 PAYMENT OPTIONS A. UKMi International Undergraduate

2.1 The total payment of study fee shall be distributed by the number of semesters, as indicated in the offer letter and payable in instalments.

2.2 The instalments mentioned above are outlined in Table 1. Students may contact with UKMShape Finance Division to obtain advice related to each payment option offered by UKMShape .

OPTION 1

Students shall pay their semester study fees in full, before enrolling in each semester.

OPTION 2

Students shall make for semester full payment according to the timeline below:

    1. 40% of the semester study fee BEFORE student’s enrolment in each semester not later than two (2) weeks before the date of registration;
    2. 30% of the study fee AFTER student’s enrolment in the following month of each semester; and
    3. The remaining 30% of the semester study fee after the second payment in the following month.

2.3 Students who choose OPTION 2 are subject to the following conditions:

2.3.1 Payment of study fees per semester shall be made within a consecutive month (2nd month of each semester); and

2.3.2 In the event that payment is not received, the implications are as below:

2.3.2.1. will be DISQUALIFIED to register for the semester course;

2.3.2.2. will be DISQUALIFIED to receive reading materials/study modules; and

2.3.2.3. will be DISQUALIFIED to seat the final exam and to obtain the final exam results of the semester.

2.4 The study fee charged to all students includes a Commitment Fee of RM2,000. This fee will not be refunded if the student withdraws from the studies offered.

Table 1: Instalment method for payment of study fees according to the semester.

OPTIONS ILLUSTRATION BEFORE REGISTRATION AFTER REGISTRATION
1 Semester 1 and 2 intake 100% of the semester fee. Fee has been paid.
2 Semester 1 intake (Sept/Oct) 40% of Semester 1 fees in September. 30% in October and 30% in the following November in the same calendar year.
Semester 2 intake (Feb/Mar) 40% of Semester 2 fees in February. 30% in March and 30% in the following April in the same calendar year.
  B. International Postgraduate Executive and Full -Time Mode.

2.5 The total study fees has been divided into payments according to the semester of study.

2.6 Payment of study fees has been fully paid before enrolling as a University student in each semester.

3.0 FINES AND PENALTIES

3.1 UKMShape reserves the right to withhold the study fees paid if the student withdraws or postpones / is suspended before the end of the study period.

3.2 Fee refunds are subject to the outstanding balance or arrears in the student account. Depending on eligibility, the approval for a refund shall be made upon recalculation and confirming the final amount by the Finance Division of UKMShape .

3.3 Students who have withdrawn, deferred, suspended or dismissed before the end of the study period is subject to the rate determined by the UKMShape as in Table 2:

NO. DETAILS RATE
1 Students withdraw/ postpone/suspended/dismissed before the lecture week begins. 100% of the current semester’s tuition fee
2 Students withdraw/ suspend/suspended/dismissed from studies in the first week (1) to the second week (2) of the semester. 70% of the current semester’s tuition fee
3 Students withdraw/ postpone/suspended/dismissed from studies in the third (3) to the sixth (6) week of the semester. 50% of the current semester’s tuition fee
4 Students withdraw/  defer/suspended/dismissed from studies after the sixth (6) week of the semester NO study fee refund for the semester will be refunded.
 
4.0 READING MATERIALS AND STUDY MODULES

4.1 Reading materials including study modules during students’ study sessions shall be provided at the UKMShape Book Counter as soon as the study session begins for each semester. However, please note that these are subject to availability. Eligible students may claim their reading materials/study modules during the relevant semester only.

4.2 UKMShape reserves the right to use the existing stock to replace reading materials including study session modules supplied to students.

4.3 Students are not allowed to collect reading materials and study session modules if they fail to pay the tuition fee according to the period specified in Paragraph 2.3.2.2.

4.4 Reading materials including study session modules provided by UKMShape are for selected programs only. (No modules are provided for postgraduate and undergraduate students from Faculty of FSSK & FTSM).

5.0 MISCELLANEOUS PAYMENTS AND CHARGES

5.1 Students are subject to various fees and other charges set by the UKMShape during the period of study as shown in Table 3.

5.2 The various fees set by the UKMShape are divided based on the current needs of students as follows:

    1. Study fees;
    2. Miscellaneous fees; and
    3. Fees – other fees.

Table 3: Listing of various fees and other charges during the period of study

TYPE STUDY RATE NOTES
TUITION FEES
Course Repeat Fee (because of failure or improving grade) RM100 per unit for Bachelor programs RM200 per unit for Bachelor  programs- International students
RM200 per unit for Graduate Diploma programs RM300 per unit for Graduate Diploma – International students
RM300 per unit for Master programs RM600 per unit for Masters – International students
Course Drop out Fees RM50 per course
Course Withdrawal Fees RM100 per course
Project Repeat Fee RM200 per unit Maximum RM1,200
Scientific Paper / Scientific Training Repeat Fee RM100 per unit
MISCELLANEOUS FEES
GRADUATE
Convocation Fee RM180 (Undergraduate)
RM200 (Postgraduate)
CHARGES ACCORDING TO REQUEST / SITUATION
Examination Result Review Fee RM50 per course
Review oral exam results RM100
Appeal for Continuing Studies RM100
Special Repeat Examination RM25 per course (Undergraduate)
RM50 per course (Postgraduate)
Replacement Examination RM100 per course
Disciplinary Penalty RM200 maximum per course
Penalty for not registering for a course (online) RM50
Fines for do not make confirmation of course registration RM50
Second Printing of Academic Report / Examination Results / Copy of Payment Receipt / Copy of Offer Letter RM5 per document
Students request original copies of transcripts for personal use RM100 Any other transactions at the UKM Treasurer’s Office
-Collect hard copy in UKMShape -Send by registered mail (domestic) -RM20/transcript -RM20/transcript + RM10 (postage)
Students request the original copy of the transcript to be sent directly to the Foreign institutions Sent by registered mail to foreign institutions -RM150/post
Matric Card reissuance (lost / damaged / change of faculty / misspelling) RM15 Second print case
RM50 Third and subsequent print cases
MISCELLANEOUS FEES
Application Form Processing Fee RM50 (Local)
RM100 (International)
Appeal to Continue Studies After being disqualified due to Non-Registration RM100 + RM50/sem (Undergraduate)
RM200 + RM50/sem (Postgradute)
Late submission of thesis submission notice RM30
Oral Examination Repeat Rate (Viva Repeat) RM1,000 (Master)
RM1,500 (PhD)
Semester Additional Fees (Thesis/Research/Dissertation) RM1,500 (Local)
RM2,000 (International)
Semester Additional Fees (Coursework) Undergraduate RM100 per unit (Local)
RM150 per unit (International)
Semester Additional Fee (Coursework) Postgraduate RM900 (Local)
RM1,200 (International)
6.0 METHOD OF FEE PAYMENT

6.1 For students who pay study fees privately.

NO. METHOD DETAILS
1 Through Bank Islam
  1. Bank Islam Counter

Payment of fees can be made at any Bank Islam payment counter by filling in the Bill Payment Slip provided at the counter. The information that needs to be completed are as follows:

i) Name : as on the identity card
ii) Identity card number: : as on the identity card
iii) Pay to : Pusat Kembangan Pendidikan
iv) Type of payment : Study fees

Please keep a copy of the slip as proof of payment.


  1. Bank Islam ATM (Bank Islam account holders only)

Fee payment can be made by:

  1. Select menu> OTHERS > PAYMENT IPT BILLS/ FEES
  2. Enter> STUDENT IDENTIFICATION CARD NO
  3. Your Bill> ENTER THE AMOUNT TO BE PAID
  4. Save the receipt for reference

  1. Internet Banking (Bank Islam account holders only)

Payment can be made by visiting the following website: www.bankislam.biz. Follow the following instructions:

  1. Click BILL PAYMENT
  2. Click on Payee Corporation – choose UNIVERSITI KEBANGSAAN MALAYSIA. Make sure the matric number/registration number appeared on the screen same as per matric/registration number in the offer letter
  3. Enter the amount to pay by clicking on AMAUN or AMOUNT.
  4. Click BAYAR OR PAY. Please print a copy as proof of payment.

  1. CDM Bank Islam

Payment of fees can be made as follows:

  1. Click menu>OTHERS>IPT OR STUDY FEES/BILL PRESENTMENT
  2. Enter>IC or Student Matric/Registration Number
  3. Choose >Latest Matric Number
  4. Confirm the detail
  5. Enter>Amount to Pay
  6. Confirm Payment
  7. Keep receipt for reference
2 Cash Payment in cash can only be made at the UKMShape counter at the following times (except public holidays):
Monday – Thursday 8.15am – 12.45pm
2.00pm – 4.45pm
Friday 8.15am – 12.00pm
2.45pm – 4.45 pm
3 Credit / Debit card Payment by credit card can only be made at the UKMShape counter at the following times (except public holidays):
Monday – Thursday 8.15am – 12.45pm
2.00pm – 4.45pm
Friday 8.15am – 12.00pm
2.45pm – 4.45 pm
Saturday & Sunday 10.00am -3.00pm
4 Checks, bank drafts and remittances
  1. Payment by check, bank draft and remittance must be made in the name

PUSAT KEMBANGAN PENDIDIKAN

and mailed to the address:

Director Center for Education Extension Bangunan Wawasan Universiti Kebangsaan Malaysia 43600 Bangi, Selangor

  1. Please write the student’s name, matrix card number and telephone number clearly on the back of the check/draft/remittance.
  2. Payment by post-dated check is NOT ALLOWED. If the check is cancelled due to technical problems, insufficient bank balance or other reasons the student will be blacklisted.
  3. It is NOT ALLOWED to make any payment by personal check.
5 Online Internet Banking Payment can be made by online internet banking by payment transfer. Payment information is as follows:
i) Account Name: : PUSAT KEMBANGAN PENDIDIKAN
ii) Bank Name : CIMB BANK BERHAD
ii) No. Account : 8002233817
ii) Bank Address : WISMA UNIKEB, BANDAR BARU BANGI, 43600, SELANGOR, MALAYSIA
iv) Swift Code : CIBBMYKL

Proof of payment must be emailed to accpkp@ukm.edu.my along with student information. Failure to submit proof of payment will result in the student’s financial status not being updated.

6 Paying from Overseas For students who want to make payment from overseas, payment can be made through Flywire. Flywire allows students to: Track their payments – Save on bank fees – Contact their customer service for 24/7 payment support To start your payment, please visit: ukm-tuition.flywire.com
**Note:
  1. For students who have two (2) or more matriculation numbers (due to continuing their studies at UKMShape or previously studying full -time at UKM), please state the latest matriculation number in the bill payment slip when making payment at Bank Islam/Bank Islam internet banking.
  2. All payments through Bank Islam will take a period of 3 working days for the student account update process.
 

6.2 Study fees through sponsorship and study loans.

NO METHOD DETAILS
1 To submit the Letter of Agreement/Sponsorship Students who receive scholarships or loans shall submit to the UKMShape (scholarship/loan agreement letter) to facilitate the handling of study fee claims by the UKMShape to the sponsor or lender.
**Note:
  1. Delay in submitting the letter of sponsorship/agreement on behalf of UKMShape will cause delay in making a claim on behalf of sponsor.
  2. UKMShape will restrict any student activities if the sponsor fails to pay the student’s study fees.
7.0 REVIEW OF STUDENT ACCOUNTS AND CORRESPONDENCE

7.1 UKMShape will issue official receipts for payments made by students. Students are required to keep the original receipt of study fees for their own record and reference purposes.

7.2 Students are able to check the status of study fee payments or various payments that have been made through the official e-finance portal of UKM at the address https://ekewangan.ukm.my

7.3 Any correspondence and inquiries from students can be submitted to:

Finance Department Centre for Education Extension Universiti Kebangsaan Malaysia 43600 Bangi Selangor
Phone No. : 03 89213366/89214196/89213997/89213886/89215377 Fax No. : 03 89269182 Email : accpkp@ukm.edu.my Facebook : https://www.facebook.com/ukmshape/
  • Please furnish full name and matric/registration number when submitting an enquiry to UKMShape Finance Division