International Staff Visa

International Staff Visa

This section assists in the application of the Visa Approval Letter (VAL) / Calling Visa, Employment Pass, Dependant Pass and Professional Visit Pass for the international staff appointed in UKM.


Visa Approval Letter (VAL) / Calling Visa

Visa Approval Letter (VAL) is a Single Entry Visa issued by the Malaysian Embassy / Consulate abroad to a non-citizen to enable individuals to enter Malaysia after the visa is approved by the Immigration Department Headquarters. The application must be submitted through UKM upon received the appointment letter before the applicant enter Malaysia. The Single Entry Visa will be changed to the Multiple Entry Visa once the applicant arrived in UKM. This will allow holders for travel purposes.

VAL is required for appointment under the Employment Pass, Dependants Pass and Professionals Visit Pass to avoid the penalty charge (Journey Perform) from Malaysian Immigration Department.


Employment Pass

  • A minimum salary of RM 2,500.00 for a single applicant
  • A minimum salary of RM 5,000.00 is required for applicant applying for dependent pass.
  • A minimum contract of 6 months.


Dependant Pass

Dependent pass can be issued to the following people.

  • Wife or husband of applicant.
  • Children of applicant under 18 years.
  • Legally adopted children of applicant under 18 years.


Professional Visit Pass (IKHTISAS)

  • International staff who are not receiving salary OR who only receive the honorarium payment.
  • Each application is for a maximum period of 12 months onlyas per contract.
  • Please ensure before submission that the applicant has a passport validity of at least 12 months.
  • Application of VAL must be submitted to UKM before the applicant entered Malaysia.
  • Application is for principal submission only and no dependents are allowed.
  • Individual who are entitle to apply for IKHTISAS:
    • Lecturer on Sabbatical leave or conduct research
    • Lecturer who attend or conduct seminar, short course or training at UKM
    • Post-Doctoral Fellow / Invited Professor
    • Practical Training / Internship.


Application Procedures

Type of Pass Checklist and Form
Employment Pass Download
Dependant Pass Download
Special Pass Download
Transfer Pass to New Passport Download
Pass Shorten / Cancellation Download
Professional Visit Pass (IKHTISAS) Download


Visa Fees Information

  Employment Pass
(For 12 months)
Dependant Pass
(For 12 months)
Processing Fee RM 125.00 nett RM 50.00 nett
Visa / Pass RM 360.00 +- RM 220.00 +-
Special Pass RM 100.00 nett RM 100.00 nett
Visa charged by country http://www.imi.gov.my/index.php/en/visa/visa-fee-according-to-the-country.html
Personal Bond http://www.imi.gov.my/index.php/en/visa/security-bond-bank-guarantee-rates.html


  Professional Visit Pass (IKHTISAS)
  1 – 3 months 4 – 6 months 12 months
Visa / Pass RM 90.00+- RM 180.00+- RM 360.00+-
Special Pass RM 100.00 nett
Personal Bond http://www.imi.gov.my/index.php/en/visa/security-bond-bank-guarantee-rates.html

*Disclaimer: This process is subject to change upon instructions by the Malaysian Immigration Department.