Inbound Student
We are delighted that you are considering UKM for your student exchange programme and hope that the information provided in this section can help you make an informed decision to spend a semester or an academic year (1 or 2-semester study) with us.
Universiti Kebangsaan Malaysia (UKM) offers a distinctively Asian and global experience that is grounded in maximizing the potential of students and their future-readiness. Incoming exchange students can take a variety of cross-disciplinary modules from Engineering & Technology to Southeast Asian languages and cultures.
Aside from being a leading research university in Malaysia, UKM brings a fun, exciting and conducive environment for students to experience something new. Here in Bangi Selangor, students have a wide range of activities to do all day along. From sports facilities to hipster cafes, all are available within a 5 KM radius. For those who love fashion and latest trends, Bangi Sentral, Bangi Gateway and IOI City Mall are the places to go. Students are able to lead a healthy lifestyle within a global, multicultural environment, which is unique to Malaysia alone. Where else could one experience active learning, exhilarating adventure and rich culture, if not at UKM?
Requirements and Eligibility
➜ Registered as a full-time student at home university.
➜ Have completed at least two academic semesters at home university.
➜ CGPA score: minimum 3.0 / 4.0.
➜ TOEFL iBT: 79, TOEFL ITP: 550 or IELTS Band 6 or TEPS or DUOLINGO certificate
➜ Have good English proficiency in both speaking and writing.
➜ Must agree to abide by the rules and regulations of UKM or placement provider.
➜ Agrees to be responsible for the costs incurred.
Application Period
| Item | Semester 1, 2023/2024 AY (October 2023 Intake) | Semester 2, 2023/2024 AY (March 2024 Intake) |
| Nomination Deadline | 30th June 2023 | 15th December 2023 |
| Application Deadline | 31st July 2023 | 31st December 2023 |
| Date of Arrival | 6th October 2023 | 8th March 2024 |
| Registration | 9th October 2023 | 11th March 2024 |
| Lectures | 9th October 2023 (14 weeks) | 11th March 2024 (14 weeks) |
| Mid-Semester Break | 27th November 2023 (1 week) | 29th April 2024 (1 week) |
| Final Examination | 22nd January 2024 (3 weeks) | 1st July 2024 (3 weeks) |
Application Procedures
- Fill up the application form – Application For UKM Non-Graduate Programme.
- UKM Global will do application review and clarification.
- UKM Global will forward the application to the host faculty for their review and approval.
- The offer letter will be issued out by the UKM Academic Department after faculty’s approval.
Incoming students may refer to the www.ukm.my/pha/etc for the list of courses available.
➜ Incoming student who will register on October, please choose subjects offered in Semester 1;
➜ Incoming student who will register on March, please choose subjects offered in Semester 2;
➜ List of courses MUST be chosen from one host faculty only.
Additional Documents:
⇊ UKM Student Exchange (Inbound) Factsheet - Semester 1, 2023/2024
⇊ UKM Student Exchange (Inbound) Factsheet - Semester 2, 2022/2023
Application for Visa Approval Letter (Mobility) - eVAL
Who Should Apply?
✎ Prospective international student under the exchange program, internship program or research attachment program.
✎ Attending a program at UKM with a minimum 3 months to maximum 12 months.
When Should You Apply?
✎ After receiving the Acceptance Letter from the UKM Global office or the Offer Letter from the UKM Academic Centre.
✎ The approval process period is taking about 4-8 weeks.
Where Should You Apply?
✎ Online system at the Education Malaysia Global Services (EMGS) website visa.educationmalaysia.gov.my/customer/account/login/.
✎ Please refer to the e-VAL application guideline HERE.
✎ Prepare the following documents before filling out an online application for the smooth running of the application process:
Applicant Photo (size 35mm x 45mm) with WHITE background (Photo Guideline)
Copy of Offer Letter from UKM (two pages)
Confirmation Letter from Home University
Health Declaration form (HERE).
Copy of Passport (Validity of the passport must be at least 18 months to expiry date)
Please scan and upload the Passport Information page, the Observation Page (If it shows any extensions, clarifications of name, and previous passport numbers) and any pages which contain visa information. Please ensure that all required pages are scanned and uploaded as ONE PDF file. The maximum file size allowed by the system is 2000KB. Please be advised that students from Libya, Iran, Iraq, Somalia, Sudan, Syria and Yemen are required to submit a copy of all passport pages.
Important:
- All exchange students must enter Malaysia under a Student Pass (Mobility) and NOT A TOURIST / SOCIAL VISA.
- All students are NOT ALLOW to enter Malaysia during the e-VAL application process because it will cause the e-VAL application to be canceled by the Malaysian Immigration Department (JIM).
- Mobility Programme that under 3 months are not entitled to apply for Visa Approval Letter (e-VAL).
Accommodation
Exchange students are not guaranteed on-campus accommodation. All exchange students are eligible to apply for on-campus accommodation, although not guaranteed placement given the limited supply of accommodation at UKM.
UKM Global will assist in making the accommodation arrangement at the Ibu Zain Residential College (KIZ) only. It's located on the UKM Bangi campus (main campus). Students can choose either the following type of room:
1. Single Room : MYR 680.00 monthly.
2. Sharing Room (2 persons in 1 room) : MYR 490.00 monthly per person.
*Students are required to pay deposit of one month's rental fee plus the first month of a fee (1+1) during the day of check-in.
*For students that staying on campus will need to pay the College Activity Fee MYR 50.00 per semester.
Available facilities at KIZ / nearby:
Rooms with air-conditioner and ceiling fan
Bathroom with water heater
Cafeterias nearby
Self-service laundry
Student discussion room
WiFi around campus
Easy access to public transportation
Nearby to the university Sport Centre
Fill up the APPLICATION FORM and email it to exchange@ukm.edu.my after receiving the program acceptance letter from UKM Global.
Optionally, incoming students can stay at the other residential colleges on the UKM campus by sending application email directly to respective college management. Incoming students are also allowed to rent private – off-campus accommodation. However, students are required to make their own arrangements for both options.
Health and Travel Insurance
In compliance with the Malaysian Ministry of Education’s Code of Ethics, it is COMPULSORY for all international students to have medical insurance coverage throughout the period of study in Malaysia. Among the important things in the ministry’s guidelines are:
1. The minimum insurance premium is at least MYR 200.00 (Malaysian Ringgit) for 6 months.
2. Insurance must cover all of the following treatments:
- Personal Accident & Death;
- In-patient Services;
- Repatriation; and
- Outpatient Services.
A student will need to purchase health insurance through the EMGS system during the e-VAL application process. (https://visa.educationmalaysia.gov.my/guidelines/insurance.html).
Students are encouraged to purchase travel insurance from the airlines or any insurance company to ensure they are covered for their trip to Malaysia. Travel insurance is not included in the insurance offered by EMGS.
Plan Your Arrival
Students are advised to arrive in Kuala Lumpur, Malaysia in time for the official registration day at the UKM campus. UKM Global will arrange an airport pick-up service once in each semester depending on the availability of the university transportation.
| Semester 1 - 2023/2024 | : | 9th October 2023 - 11th February 2024 |
| Registration Day & Briefing Session | : | 9th October 2023 (Monday) |
| Suggestion Date of Arrival | : | 6th October 2023 (Friday) |
| Airport Pick-up is Available on | : | 6th October 2023 (Friday) at 10:30 AM & 3:30 PM |
- Students may fill up the Arrival Information Form for pickup arrangement after receiving approval for e-VAL and Single Entry Visa (SEV).
- Download and activate the MySejahtera apps (https://mysejahtera.malaysia.gov.my/intro_en/) on your mobile phone three(3) days before departure to Malaysia.
- The airport pickup is from the KLIA main terminal only to the UKM residential college in Bangi campus.
- Students that arrive outside the pickup service schedule, may make self-arrangements by the public transport services such as train, cab or GRAB directly to the accommodation.
Pre-Departure Checklist
- Passport
- A copy of Visa Approval Letter (e-VAL)
- A copy of Single Entry Visa (SEV) - for require country
- A copy of UKM Offer Letter
- Flight ticket and boarding pass
- A copy of COVID-19 Vaccine Certificate
- Travel insurance to Malaysia (Optional)
- Download and install the 'MySejahtera' application
- Accommodation arrangement during study at UKM
- Email the arrival details to program coordinator or UKM Global
Registration Process at UKM
UKM Global will organise a Briefing Session for new inbound students during a Registration day. UKM Global will also prepare UKM student buddy to all inbound students to assist in enjoy the experience with the atmosphere on campus.
Student Pass (Multiple Entry Visa)
As requirement to obtain the Student Pass (Multiple Entry Visa), student need to prepare a following documents and submit the hardcopy to the Pass and Visa Management Division, Centre for Academic Management upon arrival in Malaysia and after registration at UKM.
✅ Student Pass Application Form (HERE)
✅ Student Acknowledgement Letter (HERE)
✅ Copy of payment receipt of the admission fee (UKM Official receipt)
✅ Copy of Letter of Offer from UKM
✅ Copy of Passport (all pages)
✅ Health Examination Form (HERE)
Medical screening must be made at the UKM Health Centre (in campus) within 7 days of arrival date.
✅ Copy of e-VAL (Visa Approval Letter)
✅ Original Passport
⇊ Download the Student Pass (MEV) Application Checklist from HERE.
Important Notes: Student are advised not to plan to travel outside Malaysia during the MEV application process by EMGS.
What should you do if tested positive with COVID-19?
- Inform the residential college's Management.
- Get isolated from the other friends.
- Update your health status in the MYSEJAHTERA Apps.
- Inform the lecturers for class exceptions or take classes online.
Update the health status in the MYSEJAHTERA.
Outbound Student
At UKM you can choose from the many corners of the world to exchange, explore and experience! From our long list of partner universities, we provide you a bridge to continue your studies and travel to where you desire. What better way can you explore the world whilst completing your studies? Go Global!
Participate in an outbound exchange program with a partner university to witness and experience the colors of different cultures across the world.
Study abroad and create a better you. Interested? Head on to our LIST of what you need to know and do before going for an outbound exchange program.
UKM Global coordinates the application of students in multiple semester exchange programs organized by PARTNER universities. Your time spent abroad will not only be educational – it will also deepen your understanding of other cultures in this world we share.
Review Requirements and Eligibility
➠ Registered as a full-time UKM student and enrolled in an undergraduate program.
➠ Completed at least two academic semesters at UKM.
➠ Have a good English proficiency in both speaking and writing.
➠ Meet good academic standing as outlined in the current.
➠ Must agree to abide by the rules and regulations of UKM or host university.
➠ Agree to be responsible for the cost incurred.
Do Your Research
➠ Review the partner universities requirements for detailed information on exchange such as how to apply, courses available, academic calendar, previous records of exchange with UKM, funding and living costs.
➠ Use the application documents (How to Apply) as planning tools to help guide your research.
How to apply?
Step 1: Email exchange@ukm.edu.my or book an appointment with our Exchange Team to consult about your exchange plan.
Step 2: Discuss with your Program Coordinator/ Deputy Dean (Academic) on exchange pertaining to your degree requirement, your major, understanding your academic requirement for graduation purposes and credit transfer.
Step 3: Complete the Host University application form.
Step 4: Submit completed required documents.
Step 5: Get the Offer Letter from the Host University.
Step 6(a): Apply for the Outbound Student Mobility Fund by completed the application form (Download Here). Review the term and conditions (View Here) before fill up the form.
Step 6(b): Apply for approval to go abroad via ‘Sistem Integrasi Pengurusan Bakat, Aktiviti dan Resume Pelajar (iSTAR)’ through https://istar.ukm.my.
Step 6(c): UKM Global and the Faculty Committee Team will review the student's fund application.
Step 7: Preparations to go abroad and attend the course at the Host University.
Step 8: For the semester exchange program, inform the UKM Academic about the program for update the enrollment status to 'Mendaftar Mobiliti'
Step 9: Complete the course at Host University and apply for credit transfer at home faculty in UKM.
Passports and Visas
➠ Obtain or renew your passport. If you do not have a passport, you should apply for one as soon as possible.
➠ If you do have a passport, ensure that the validity is for at least 6 months upon your return to Malaysia. If it is not so, you should renew it as soon as possible.
➠ Visit the Official Portal of Immigration Department of Malaysia for information on the application and renewal processes. http://www.imi.gov.my/index.php/en/passport/malaysian-international-passport.html
➠ Contact your program to find out whether or not visa is required. It is your own responsibility to verify the visa requirements of your host country. Most students have to apply directly for a student visa, either by mail or in person at the embassy of host country in Malaysia.
Health Condition and Insurance
Health Condition: It is important for your well-being that this information is disclosed to the home and host universities in case of emergencies. This is to assists students with routine or chronic health conditions on managing their condition(s) abroad. Being in a foreign country, with possibly a drastic change of environment; might lead to stress factors regarding culture and language, consequently exacerbating symptoms. Hence, by letting the authorities aware of your health conditions, they can assist in getting the right treatment and medication you need.
Health Insurance: Students going abroad to study are required to obtain a health insurance. However, the choice of which health insurance is up to personal preference. Outside scholarships and funding: You are encouraged to apply for study abroad scholarships from a variety of sources, including your study abroad programs and also outside organizations.
Billing and Payment
➠ The compulsory ones would be application, registration, and accommodation fees.
➠ Budgeting and Sustainability Abroad.
➠ The amount of money you spend when studying abroad heavily depends on personal spending habits, the exchange rate, the economy, and the cost of living in your host country. You should do a background check on these factors and estimate the budget for food and transportation.
Pre-Departure Briefing
Student are required to attend UKM Global Exchange Program Pre-Departure Session. It’s Mandatory and failure to do so will affect your funding disbursement.
Topics covered:
➠ Living abroad.
➠ Culture adjustment.
➠ Preparation and documentations.
➠ Role and responsibilities.
➠ Academic performance.
➠ Report, publication and audio visual production.
Tips: Don’t do it at the very last minute! Processing time might take a while, so don’t put yourself in that situation and let yourself lose on a golden opportunity.
What is the Student Ambassador Programme?
The Student Ambassador Programme, established by the UKM International Relations Centre (UKM Global) together with Exchange@UKM participants; is an effort to enhance the exchange experience for incoming, outgoing, and returning exchange students.
UKM Global, together with our Student Ambassadors, create platforms for incoming, outgoing, and returning exchange students to interact whilst offering tailored services which cater to their specific needs.
Who are they?
Our community of Student Ambassador consists of UKM students who have recently returned from their exchange, and are passionate to share more about their experiences. They are more than happy to assist their juniors with their own exchange journeys!
What does a Student Ambassador do?
➠ Assist in the process of registration for inbound exchange students.
➠ Conduct campus tours for new students, schools, classes, and guests.
➠ Facilitate events and activities for the integration of incoming exchange students to UKM campus life.
➠ Ease the preparation process for UKM students who will be going for and returning from their exchange.
What are the benefits of becoming a Student Ambassador?
➠ Opportunity to enhance international network.
➠ Gain exposure on different cultures in a local setting.
➠ Employability value for community involvement and service.
➠ Develop an extended knowledge of UKM and partner universities and organizations.
➠ Leadership, time, and project management skills that will help build a strong resume.
➠ Opportunities for funding assistance or scholarships to go abroad while you are studying in UKM.
➠ Cool and fun activities.
Outbound Mobility Funds
For the outbound programme where UKM students are sent abroad, the UKM Global provides financial support to students to expand their UKM experience with academic programmes and experiences offered outside Malaysia. Travel grants for qualified students are given to enable them to participate in student-exchange programmes and attach themselves to industries in foreign universities, laboratories and companies. This financial support is open to Malaysian Undergraduate students from all faculties. Subject to the terms and conditions in the Guidelines as attached below.
There are several outbound mobility funding that is available:
- The ASEAN International Mobility for Students (AIMS) by MOE
- ASEAN University Network (AUN) Exchange Programme
- PKS / Faculties / PAP
- from the variuos MoU and MoA
Click HERE to download the Fund Application Form (Borang Permohonan Dana Mobiliti Pelajar (Ke Luar Negara).
Click HERE for application Term & Condition.